Legal Administrative Assistant

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Job description

If you're excited by the prospect of an employer with global resources, fulfilling and complex legal work, and flexible remote options, consider this Legal Administrative Assistant position and apply fast as it will fill quickly! Great Benefits and Compensation! Hybrid Schedule!

The Firm's Administrative Assistant is tasked with supporting the Office Manager in the administration of day-to-day office operations and providing excellent customer service to all guests and employees.

Essential Functions:

• Oversees all conference center and reception duties including greeting guests and accommodating all guest needs; answering and directing phone calls; processing parking validations; tracking inventory of snacks, beverages, cleaning supplies; may include processing incoming and outgoing packages
• Serves as the administrator for the office, schedules conference rooms, and supports all meeting coordination and videoconferencing set-up
• Will be required to maintain a current notary commission and be available to notarize documents as requested
• Handles various accounting tasks such as submitting reimbursement requests in AutomATe and follow up; check requests; may assist with credit card reconciliation
• Assist with handling scanning of incoming mail; large mailing projects; printing envelopes and labels, certified mailings; and preparation of binders
• Provides support to timekeepers and practice group legal assistants with time entry; preparation of expense reports and check requests; and general overflow clerical/legal work
• May coordinate or assist with facilities requests, such as liaising with building landlord, scheduling visitors with building security; and submitting work orders to building management?
• May support the Office Manager with office needs such as turning over workstations, maintaining floor plans and master office lists; providing support for events; assisting with scanning and copying projects; handling basic printer and copier maintenance; and supporting IT with help desk requests and maintaining the server room
• Perform other duties as assigned

Required/Preferred Experience:

• High school diploma or equivalent
• 1 year of office experience
• Strong knowledge of Microsoft Office and computers
• 1-2 years of office or customer service experience (preferred)
• Notary license or ability to obtain after employment commences (preferred)

Pursuant to the Colorado Equal Pay for Equal Work Act, please find the compensation range specific to this role.

Position Salary Range:

$45,000 to $55,000/year

Excellent benefits, 401K Matching, Pension Plan!

Please email resumes to