Accounting Clerk- Hilton Denver Inverness

Job description

Property Info

The Hilton Denver Inverness is an inviting suburban hotel and conference center that is devoted to creating memorable experiences for our guests, associates, owners and community.

Offering a remarkable array of leisure amenities, the hotel is a true community resource and ideal setting for all of the key events in our guests' business and personal lives. The Hilton Denver Inverness provides associates with a variety of enriching benefits as well, including paid training, discounted spa and golf rates, and Hilton travel benefits.

Position Info

The General Cashiers maintains accurate records, files, reports, contracts. Frequently produces reports and correspondences, effectively handles clients and guests on the phone, effectively uses computer systems and software to analyze information. Remain within budget for department, projects and/or supplies; accounts payable are accurately processed and properly documented; meet standards for accounts receivable; follow procedures in accordance with Internal Audit.

General Purpose

To process payable invoices in an accurate and timely manner. Must audit all invoices for accuracy of charges, taxes, and terms. Maintain and input invoices into M3 system. Count and deposit daily cashier's cash receipts. Maintain, issue, and audit house banks and general safe. Perform various clerical tasks, research and respond to external and internal inquiries, and follow up on account disputes. Must perform month end close of payables and produce accruals after closing. Interaction required with department management on various tasks and duties, to insure complete and accurate records. Requires a detail oriented, organized and flexible individual, to review all transactions and research variances. Must be able to multi-task, problem solve, be flexible and adaptable to differing situations. Due to the intensity of interaction with all levels, excellent inter-personal skills are a must.

Essential Duties/Responsibilities:

• Review and audit payable invoices for accuracy and terms, maintain communication with management on invoice issues

• Data entry payable invoices into M3 system

• Disburse and maintain petty cash

• Count and deposit daily cashier's receipts

• Process change order request from bank

• Process cashier's due backs

• Research vendor inquires, missing invoices and internal inquiries

• Perform monthly audits of house banks and follow up on excessive over/short

• Perform month end close and accruals for payables

• Set up and organize work station with designated supplies, forms and resource materials; report shortages to supervisor. Answer telephone.

• Maintain accurate files on all authorized purchase orders. Review open POs and resolve with Purchasing Agent.

• Match receiving invoices to authorized POs and review accuracy of charges; reconcile differences with Purchasing Agent and/or vendor.

• Review vendor statements and reconcile any disputes. Resolve any invoices which are beyond the acceptable terms for payment.

• Prepare authorized invoices for payment to vendors, utilizing M3 and Birchstreet. Ensures proper coding with budget and hotel accounting guidelines. Ensures proper backup and authorization. Verifies pricing and extensions. Balances computer entries to adding machine totals.

• Follow up on goods received without invoices.

• Complete month-end closing procedures.

• Review vendor statements monthly. Ensures all invoices are received and recorded to appropriate time period.

Other Duties/Responsibilities:

• Assist in special projects/reports in Accounting per management request

• Work on special projects/reports with associates outside the Accounting department

• Performs routine office duties such as filing, faxing, copying and phone coverage.

Team members are held accountable for all duties of this job.

Job