Staffing Coordinator & Supply Clerk - Horizons

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Job description

Work where you feel at home.
The warm and caring atmosphere of our communities is created by nurses, environmental specialists, certified nursing assistants and other team members who love to help older adults feel healthy and at home.

At Volunteers of America, we're also dedicated to creating thoughtful, caring and flexible work environments for our team members. When you begin a career with us, expect the support you need to succeed in your role, respect for your individuality and beliefs, and opportunities for personal and professional development.

Volunteers of America (VOA) has a passion for ensuring seniors have choices about where and how they age.

Horizons Care Center is a skilled nursing home and is part of the VOA family. We are located on the beautiful Western Slope of the Rockies at the base of the Grand Mesa. If you are looking for an opportunity to truly make an impact in a senior's life, then allow us to make an impact in yours.

Lets talk about our amazing incentive package!!

• Referral bonuses

• Retention incentives up to $4,000

• Competitive benefits package

Position Overview

The Staffing Coordinator/Supply Clerk is responsible to ensure the facility is adequately staffed within budgeted hours, as well as monitors inventory and restocking of supply room.

Staffing Coordinator duties:

1. Develop, maintain and update daily schedules a week in advance, as well as the master schedule at least one month in advance for all staff.
   2. Assist the Payroll Clerk in making daily corrections after reconciling the master schedule with the daily schedules, time clock punches, and absence reports; assist the Payroll Clerk in ensuring paychecks are accurate (PTO, Bonuses, etc.).
   3. Maintain facility hours on the prior day's daily schedule to assist with PPD tracking.
   4. Communicate the weekly census to Corporate on a weekly basis (average census and case mix for the week, and the total agency hours for the week).
   5. Ability to hold employees accountable to policies.
   6. Develop and maintain a good rapport with staff and agency staff or run float team to ensure their willingness to be flexible and to pick up hours when needed.
   7. Interview and follow the hiring process for potential employees.
   8. Assist the Executive Director in meeting the staffing budget goals by acting as a communications liaison, reconciling agency staff bills against daily schedules, and by tracking agency hour usage.
   9. In conjunction with the Human Resources Manager or designee, ensures that agency staff have all the legal requirements prior to assigning them duty in the facility. All licensure is correct and not expired.
   10. Communicate all employee changes of status to the H.R. Administrator and the Business Office.
   11. Track attendance occurrences in accordance with the attendance policy; write up corrective actions as needed for all staff.
   12. Attends required in-services and completes assigned on-line modules.
   13. Perform other duties as assigned by the Human Resources Manager or designee.

Supply Clerk duties:

1. Inventories and re-stocks supply room.
   2. Reconciles the charges to used supplies.
   3. Prepares end of the month reconciliation for the billing department.
   4. Orders supplies.
   5. Stocks the Pyxus.
   6. Responsible for maintaining adequate amount of supplies

Work where you feel safe.

During the National Public Health Emergency caused by the COVID-19 Pandemic, do you want to work in one of the safest environments possible? A place where the people you serve average 85% fully vaccinated? A place where your co-workers will also be fully vaccinated? Recently, the Healthcare division of Volunteers of America National Services decided to require vaccination for all employees, volunteers and contractors. While this decision was difficult, we understand that we care for individuals who are most susceptible to advanced COVID illness and death. We are committed to providing the safest environment possible for those we serve. This commitment extends to another very important group of individuals, our employees.

Join us today in providing care and services to older adults in an organization that cares deeply about the health and well-being of others; those we care for, our employees, our community and our Nation.

Special Features

• $15.00-17.35
• Top benefit packages
• Growth and advancement opportunities
• Pay in lieu of benefits options
• Career scholarships
• Quality training, continuing career education and leadership programs
• Recruitment and Retention Bonus up to $4,000, to be paid quarterly over the next 24

QUALIFICATIONS:

1. Strong computer system skills.
2. Proven ability to multi-task and complete assigned projects by the deadline.
3. Basic understanding of Microsoft Word and Microsoft Excel.
4. Strong interpersonal skills and a high degree of customer service.
5. High degree of professionalism; able to deal with confidential information.
6. Must be able to follow written and oral instructions.
7. Must be a team player.
8. Must be a high school graduate or possess equivalent education.
9. Knowledge and/or experience in a human resources role.
10. Ability to utilize computers and other electronic devices for tasks such as timekeeping, in-servicing and documentation.

EOE M/F/Vets/Disabled