Property Management Associate

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Job description

Hiring a Property Management Associate!

Our client has an immediate need outlined below. Take a look at the perks of this position...

• Location is downtown Hartford, but parking is PAID FOR
  • Take advantage of this perk anytime you venture out in Hartford outside of work!
• Small company/nice office space! Family feel
• Great opportunity for anyone who is organized, and looking for growth.
• Office Hours 8-5 (some flexibility)

Property Management aspect of this role includes:

• Assist with Requests for Proposal/ Requests for Qualifications process on project and seasonal contract work, coordinate engagement/ confidentiality letters, develop contract documents, follow Waiver of Lien Release process, and other project related administrative work.
• Create and process seasonal tenant mailings or reminder calls for sales reporting, collections, invoice corrections, etc.
• Support tenant move out/ move in, contract document exchanges, bid/ invoice corrections and other routine operations procedures as needed.
• Manage the procedure to set up new vendors, maintain vendor files and coordinate payments.
• Regularly update Tenant/ Vendor contacts and Emergency call lists, service contract schedules, property utility lists, etc. as requested by property manager.
• Provide administrative support for the financing, property transfer, due diligence and acquisition process as requested.
• Request and evaluate insurance certificates per Tenant lease/ Vendor contract requirements for all properties and entities to verify that certificates meet contract obligations.

Accounts Payable aspect of this role includes:

• Manage the accounts payable process for all invoices for both property and corporate entities, including complete data entry into the firms automated accounts payable system.
• Assist in the check cutting process as directed by Accounting Manager.
• Ensure that all accounts payable documents are regularly filed.
• Provide requested support for Year End Accounting functions, auditors, CAM reconciliations.