Administrative Associate

---

Job description

Pay Rate - $20/hr

Shift: Monday-Friday

Job Description

Coordinates documents and gathers and inputs data related to assigned administrative support duties for a team, department, function or other organizational leader/group. Performs activities under a moderate degree of supervision.

Responsibilities

Provides administrative support by conducting research, preparing statistical reports and addressing routine information requests.
Gathers, compiles and verifies information and enters it accurately into documents such as reports, presentations or forms; and office systems such as databases or spreadsheets.
Assists with data collection, data entry and report generation on various departmental related activities.
Assists with associate functions such as preparing correspondence, receiving visitors, arranging conference calls and scheduling meetings.
Responds to, or redirects, routine inquiries from external or internal sources about the organization/department, its activities, or processes so callers/visitors are answered promptly and accurately.
Prepares documentation for payment of vendors, suppliers and other third parties as applicable; submits documentation and enters request for payments into accounting system; responds to inquiries from accounts payable and payees.
Documents and maintains departmental policies and procedures.
Participates as a team member on departmental related business improvement assignments and projects as needed.
Performs other routine administrative activities as needed per the established procedures of the organization and/or department.

Position Requirements

1. Greet and assist walk-in customers/ vendors
2. Receive and direct incoming telephone calls
3. Assist in following up/ communicating with customers
4. Assist in updating monthly safety campaign items in S2web
5. Assist in coding invoices in Telamon/ Foundation/ BPTS
6. Assist in coordinating/ completing facilities upkeep/ maintenance/ service items
7. Assist in coordinating/ completing safety related purchases/ trainings/ miscellaneous items
8. Assist in coordinating/ completing fleet NSC and maintenance/ inspection requirements

Required Experience

1-2 year's experience in similar role