Asset Management Lead

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Job description

The Building People, LLC has an open position open for a Asset Management Lead The selected candidate will lead a team of Property Management Specialist who will manage, coordinate, and execute various property management functions in accordance with local policies and procedures.

Required Skills

• Ability to supervise, motivate and organize staff.
• Strong Customer Service and Communication Skills.
• Ability to pass a security background investigation.

Required Experience

• Two (2) years' experience supervising property management specialists.
• Two (2) years' experience with managing large spreadsheets and databases in Microsoft Excel and Access

Job Requirements:

Specific tasks include, but are not limited to, the following areas and associated tasks:

New Property Accountability

• Accounting for new property acquired by government agencies
• Utilizes government Asset Management Databases
• Recording the appropriate asset information and tagging/barcoding new assets.
• Gathering appropriate backup information/documentation (purchase order, packing slip, etc.).
• Providing asset documentation to Property Branch Managers, ensuring that the information is complete and accurate
• Updating the Asset Management Database when new assets are received, change location/user, or are disposed

Process Work Requests

• Monitoring the property management e-mailbox on a daily basis to ensure that all designated Property Management related requests are processed within a 3-day window.
• Assisting customers to identify furniture needs and coordinate the delivery and setup of furniture.
• Ensuring that offices/work areas for new staff are set up in accordance with existing guidelines prior to customer's arrival.
• Processing staff/contractors exiting the agency as requested.
• Ensure that all government equipment retrieved from exiting employees is returned to designated stakeholders within a 24-hour window.
• Scan exit clearance folders in designated file database.
• Respond to routine service requests within 48 hours.
• Respond to urgent service requests within 1 hour of receipt.
• Monitor Property mailbox and respond to requests within a 24-hour period and update spreadsheet and follow SOP accordingly.

Manage Excess Property & Disposal Actions

• Pick up excess property at Property Branch Manager's direction and arrange for labor services accordingly.
• Make arrangements to pick up property within a 2 day window from receipt of excess documents.
• Ensure verification of asset information, i.e., description, verification of certification statements prior to picking up equipment, serial number, bar code, make/model and condition. Make corrections to the asset information as necessary.
• Update the Asset Management Database within 2 days of change of custodianship of property.
• Determine disposition of excess property based on GSA guidelines.
• Report excess property in proper format in GSA Database. Verify data reported to GSA matches asset information.
• Perform proper disposal actions by following GSA guidelines (i.e., report to GSA, direct donation, scrap).
• Perform the appropriate actions within a 3-day period once disposition instructions are received from GSA.
• Prepare all disposal actions, by properly preparing the asset (i.e., removing all identifying marks that tie property back to agency), arranging pickup/delivery of the assets with the receiving organization and arranging for laborer services to assist in the disposal activities.
• Complete disposal file, including all actions taken for the asset, the original notice of excess, and any correspondence related to the disposal action and all applicable forms.
• Prepare all paperwork (i.e., changes, removals) correctly keying changing and retiring assets from the Asset Management Database
• Arrange physical disposal (i.e., contact GSA, call scrap vendor, e-waste, etc.).

Inventory

• Participate in the annual inventory (and other periodic inventories as required) and the reconciliation of the agency's assets as directed by the Property Branch Manager or their designee.

Property Support for Field Offices

• Send field staff an email every month with the Property Branch Manager included on correspondence to inquire if they have a need for property services, i.e., e-waste disposal and excess property.
• Update the Asset Management Database within 2 days of reporting property.
• Determine disposition of excess property based on GSA guidelines.
• Report excess property in proper format in GSA Database. Verify data reported to GSA matches asset information.
• Perform proper disposal actions by following GSA guidelines (i.e., report to GSA, direct donation, scrap).
• Perform the appropriate actions within a 3-day period once disposition instructions are received from GSA.
• Scan excess file documentation in designated file database.