Practice Support Team Specialist (Government Contracts Legal Assistant)

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Job description

Husch Blackwell LLPis a full-service litigation and business law firm with multiple locations across the United States, serving clients with domestic and international operations. We have an immediate openingfor aPractice Support Team Specialist (Government Contracts Legal Assistant)in ourWashington, DC office.

The Practice Support TeamSpecialist is responsible for providing point of contact administrative support to assigned attorneys within our Government Contracts Group. Successfully managing multiple projects and priorities including delegating specific duties to other teams. Works in a Practice Support Team of Specialists, sharing overflow responsibility and support to all timekeepers assigned to the team. Communicates effectively, courteously, and professionally with clients, visitors, staff, and timekeepers. Demonstrates executive level attention to detail, good grammar, spelling, and proofreading, as well as strong technical and organizational skills.Essential job duties include:

• Coordinates all workflow for assigned attorneys, delegating specific task to other teams, including follow up and quality control.


• Prepares documents: Types, transcribes, revises, and proofreads legal documents accurately, prioritizes assignments, and meets specific deadlines on projects.


• Coordinates schedules: Assists in coordinating timekeeper calendars, and meeting arrangements. Makes travel arrangements and prepares itineraries.


• Coordinates accounting administrative functions: Coordinates client billing matters, prepares billing letters and other requested client financial updates; assists attorneys with tracking and monitoring alternative fee arrangements; assists attorneys with automation, tracking and monitoring of matter budgets.


• Processes new client/matter intake: Prepares and processes new matter forms, requests conflict checks, and opens new files.


• Processes mail: Reviews and routes incoming mail and fax communications. Prepares and processes outgoing mail and faxes, arranging for specialized mail or messenger services as required. Ensures that all attachments, exhibits, and enclosures are included. Coordinates activities with the Workplace Services or Administrative Resource Team as needed.


• Provides general administrative support: Maintains attorney contacts, tracks requirements and activity related to CLE and memberships.


• Works collaboratively in a team: Proactively demonstrates effective teamwork and communication with team members and all Firm personnel. Actively participates in regular team meetings to discuss current projects and workflow. Takes personal responsibility for regularly exchanging information and training tips with team members for maximum job effectiveness.


• Effectively uses team software to log and manage workflow.


• Shows proficiency in Government Contract law, supporting our Government Contract practice group: e-filing, calendar coordination, document edits, and pleadings.


• Other: Operates office equipment including PCs, printers, phones, copiers, facsimiles and typewriters. Copes successfully with demands from timekeepers, remaining calm under pressure. Conducts all business in a confidential manner.


• Other duties as assigned.

PHYSICAL REQUIREMENTS

• The physical activity of this position:
  
  • Reaching. Extending hand(s) and arm(s) in any direction.
  
  
  • Pushing. Using upper extremities to press against something with steady force in order to thrust forward, downward or outward.
  
  
  • Pulling. Using upper extremities to exert force in order to draw, haul or tug objects in a sustained motion.
  
  
  • Fingering. Picking, pinching, typing or otherwise working, primarily with fingers rather than with the whole hand as in handling.
  
  
  • Grasping. Applying pressure to an object with the fingers and palm.
  
  
  • Feeling. Perceiving attributes of objects, such as size, shape, temperature or texture by touching with skin, particularly that of fingertips.
  
  
  • Talking. Expressing or exchanging ideas by means of the spoken word. Those activities in which they must convey detailed or important spoken instructions to other workers accurately, loudly, or quickly.
  
  
  • Hearing. Perceiving the nature of sounds at normal speaking levels with or without correction. Ability to receive detailed information through oral communication, and to make the discriminations in sound.
  
  
  • Repetitive Motion. Substantial movements (motions) of the wrists, hands, and/or fingers.


• The physical requirements of this position:
  
  • Sedentary work. Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time.


• The visual acuity requirements including color, depth perception, and field vision:
  
  • The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading; visual inspection involving small defects, small parts, and/or operation of machines (including inspection); using measurement devices; and/or assembly or fabrication parts at distances close to the eyes.


• The conditions the worker will be subject to in this position:
  
  • The worker is not substantially exposed to adverse environmental conditions (such as in typical office or administrative work).

CORE REQUIREMENTS

• Ability to deliver superior service to all internal and external customers and communicate effectively.


• Ability to interact in a professional and courteous manner with clients and employees at all times; professional appearance required.


• Ability to successfully perform position requirements with excellent organizational, time-management and prioritization skills required.


• Ability to work collaboratively within a team; ability and willingness to adapt to changing business demands.


• Ability to produce acceptable amount of work efficiently and accurately; ability to produce quality final work product.


• High level of professional integrity required; ability to maintain confidentiality and build trust.

COVID-19 Vaccination Policy

Husch Blackwell is committed to maintaining the health and wellbeing of our people and our communities. As such, our Firm requires all Partners and employees to be fully vaccinated against COVID-19 or submit a negative COVID-19 test result weekly. This policy applies to all partners and employees, including those working from home/remotely. If an accommodation to this policy is needed, please inquire for more information.

POSITION REQUIREMENTS

• High School Diploma or GED required; 2-year degree preferred.


• 3-5 years' legal experience with a heavy focus on Government Contractrequired.


• Minimum typing speed of 60 wpm.


• Proficiency in Microsoft Office Suite including Outlook, Word, PowerPoint and Excel.


• Previous transcription experience preferred.

We offer competitive compensation and a comprehensive benefit package including medical, dental, vision, 401K, and much more.

Please include a cover letter and resume when applying.

EOE/Minority/Female/Disabled/Vet.Principal Applicants Only.