Property Administrator

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Job description

Job Description

The Transwestern companies together comprise a privately held, diversified real estate services, investment management and development organization.

A unique approach underlies our success. We do business differently by empowering our team members with the resources and independence to deliver extraordinary results to our clients. It's simple. We start with hiring hard-working, smart, genuinely good people, and organize them in collaborative cross-functional teams. We give them the support to outperform and the freedom to take ownership as they work to exceed our clients' expectations. We do business differently, and that makes us Transwestern.

The Property Administrator is responsible for working directly with the Property Manager in performing clerical and administrative assignments for the assigned properties/projects.

It is the responsibility of the Property Administrator not only to exhibit legendary customer service when communicating with tenants, prospective tenants, owners, and vendors but to focus on productivity and results.

RESPONSIBILITIES

* Provide full administrative support including phone support, typing, reports, filing and distribution of correspondence.
* Schedule and coordinate meetings/special events as requested.
* Assist in lease administration activities including lease set up, administer lease changes, generate reports, etc.
* Prepare and coordinate bid proposals and service contracts and approved invoices.
* Maintain lease and property files.
* Track and file HVAC contracts and insurance certificates. Maintain follow-up system for expiration.
* Assist with monthly and quarterly management reports as well as annual budget preparation.
* Transcribe contracts, leases, proposals, addendums, side letters, exhibits, correspondence, etc.
* Prepare financial spreadsheets.
* Order and maintain adequate stock of office supplies.
* Greet tenants, prospective tenants, vendors, and guest.
* Notify participants of meetings, and their responsibilities and any changes in plans or schedules.
* Order tenant door plaques and directory strips; maintain property signage.
* Prepare and distribute tenant move-in packages; order tenant gifts as needed.
* Maintain parking/building access card records.
* Invoice tenant rebills (meter readings, HVAC, etc.).
* Maintain tenant contact, vendor contact list, and insurance information.
* Promote and foster positive relationships with tenants and owners.
* Track and maintain Energy Star benchmarking data so information is current and accurate.
* Respond positively and promptly to standard building requests.
* Provide accounts receivable support including posting cash receipts, tenant bill backs, AR status reports, etc.
* Provide accounts payable support which includes coding invoices, composing expense reports, posting AP reports, vendor on-boarding, etc.
* Review other A/P and A/R applications as required by Property Manager.
* Additional duties assigned by the Property Manager.

POSITION REQUIREMENTS

* A bachelor's degree, preferred.
* A minimum of 2 years of property management experience, preferably in commercial /Class A Office management.
* Must have intermediate to advanced MS 365 Word, Excel and Outlook proficiencies.
* Angus and accounting software such as MRI, Yardi or CTI proficiency preferred.
* Ability to keep information strictly confidential.
* Strong desire to succeed in an entrepreneurial environment.
* Must be able to handle multiple projects, changing priorities and a continually heavy workload.
* Exceptional oral and written communication skills.
* Strong customer service orientation.

WORK SHIFT

LOCATION

Washington, District of Columbia

APPLY TODAY to be a part of an energetic and motivated team of professionals!

Transwestern offers an exciting work environment, competitive salary and excellent benefits, which include medical, dental and vision coverage, as well as a 401(K) plan. Transwestern is an equal opportunity employer. No agencies or phone calls please.