R-307 Administrative Assistant - Badging Office

Purpose:

The Administrative Assistant is to serve as general administrative help to Personnel Security Services Program and is responsible for overseeing and providing day-to-day support services in a wide area of administrative functions thus minimizing executive involvement on daily and routine administrative functions and inquiries.

This position requires candidates to be able to obtain and maintain a Tier 4 Public trust government clearance which entails completing a criminal background check, credit check, employment verification, as well as a drug screen.

Essential Job Functions:

• Independently manages team calendars through scheduling meetings, appointments, speaking events, staff meetings, etc.
  
  • The incumbent must be able to make the appropriate judgment when committing resources for an appointment/event.
  • Assure resources are briefed and have all documentation for the meetings in advance.
  • Oversee and assist with day-to-day administrative functions of Program Support Center (PSC). PSC in the areas of logistics, office supplies, data gathering, researching information, preparing reports, briefings, charts, directories, memoranda, letters, presentations, etc.
  • Serves as the liaison and coordinator for administrative functions and inquires that cut across PSC services and for conveying new administrative policies, procedures, and notifications to service organizations in a timely manner.
  • Serves as point of contact for PSC document control through coordinating throughout the Directorates, EEO, and FOIA office on incoming and outgoing correspondence, directives, congressional, and FOIA inquires.
  • Assist with coordination of PSC-wide events: for example, annual picnics, CFC, PSC all hands meetings, employee awards, plaques, and certificates while arranging for special accommodations as requested by attendees.
  • Set-up and coordinate with contractors to provide training across PSC and assist program staff with training as needed.
  • Functions as the property custodial officer for PSC immediate office.
  • Provide general information and guidance in response to various inquiries from HHS, other Federal agencies and the general public. Respond personally or redirect inquiries to the appropriate office for response.
• Frequent to constant standing and walking throughout the workday.
• Other duties as assigned

Position Requirements:

• Applicants selected for this position will be required to be vaccinated for COVID-19 absent a need for for an accommodation.
• Must have a minimum of a high school diploma or equivalent AND a minimum of 3 years of experience working in program assistant and/or administrative capacity.
• Exceptional interpersonal, verbal and written communication skills.
  
  • Must be proficient in Microsoft Office Suite software (Word, Excel, and Outlook).
  • Demonstrated attention to detail.
  • Excellent analytical and problem solving skills.
  • Excellent organization skills and the ability to multi-task.
  • Ability to work independently and with minimal supervision.
  • Ability to multi-task.
  • Proficient written and verbal communication skills.
  • Coordination of work activities with other persons and groups.
  • Computer skills (Microsoft Office Suit).
  • Ability to interact with representatives, executives, and director.
  • Must be able to work in a fast paced and changing work environment.

• Must be able to obtain and maintain a Tier 4 Public trust government clearance which entails completing a criminal background check, credit check, employment verification, as well as a drug screen.

Position Preferences:

• Strongly prefer candidates that have passed a level four or level five investigation in the last five years.

EEO/Drug Free Workplace Statement:

All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, sex, sexual orientation, national origin, age, disability, or protected veteran status. Our company takes affirmative action in support of its policy to and advance in employment individuals who are minorities, women, protected veterans, and individuals with disabilities.

Our company maintains a drug-free workplace. All offers of employment will be contingent on applicant passing a pre-employment drug screen.