Administrative Support Specialist

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Job description

Administrative Support Specialist

We are looking for an enthusiastic and ambitious administrative support specialist to join our Financial Institution team. The right candidate will have strong organizational and prioritization skills, as well as a proactive approach to problem-solving, in order to effectively provide project and general administrative support to members of our team. Client service and collegiality are key parts of our culture and the right individual will be professional, friendly, articulate and courteous when interacting with our team and clients/guests. This person will also be the"face"of the company by welcoming visitors either in person or over the telephone, and respond to or refer inquiries.

Essential Functions
• Perform administrative support, including drafting correspondence, preparing and reviewing documents, presentations and reports, assembling meeting materials for boards of directors, clients and prospects
• Manage or support special or ongoing projects as assigned
• Clean, update, and organize client data within the firm's CRM system
• Support the marketing and sales teams by organizing the distribution/shipping of firm promotional materials (including conference booths, company literature and "schwag" items)
• Coordinate and assist in helping prepare for internal / external meetings and events
• Greet and assist guests in a professional and friendly manner, whether in person or over the telephone
• Manage incoming phone calls, including answering, taking messages, forwarding, and screening phone calls, as well as manage company voicemail to reflect office closings and/or special events. Schedule meetings, make reservations and arrange for travel and transportation services when needed
• Assist in managing the maintenance of physical and digital file storage for various departments,
• Manage incoming and outgoing physical and electronic mail

• Other administrative responsibilities as assigned
Requirements
• Proven experience in an administrative and/or front office role
• Professional appearance; articulate and courteous communication style
• Excellent i interpersonal skills, and strong written and verbal communication skills

Salary Range: $38,000 to $43,000 year BOE

Job Requirements:
Administrative Support Specialist

We are looking for an enthusiastic and ambitious administrative support specialist to join our Financial Institution team. The right candidate will have strong organizational and prioritization skills, as well as a proactive approach to problem-solving, in order to effectively provide project and general administrative support to members of our team. Client service and collegiality are key parts of our culture and the right individual will be professional, friendly, articulate and courteous when interacting with our team and clients/guests. This person will also be the"face"of the company by welcoming visitors either in person or over the telephone, and respond to or refer inquiries.

Essential Functions
• Perform administrative support, including drafting correspondence, preparing and reviewing documents, presentations and reports, assembling meeting materials for boards of directors, clients and prospects
• Manage or support special or ongoing projects as assigned
• Clean, update, and organize client data within the firm's CRM system
• Support the marketing and sales teams by organizing the distribution/shipping of firm promotional materials (including conference booths, company literature and "schwag" items)
• Coordinate and assist in helping prepare for internal / external meetings and events
• Greet and assist guests in a professional and friendly manner, whether in person or over the telephone
• Manage incoming phone calls, including answering, taking messages, forwarding, and screening phone calls, as well as manage company voicemail to reflect office closings and/or special events. Schedule meetings, make reservations and arrange for travel and transportation services when needed
• Assist in managing the maintenance of physical and digital file storage for various departments,
• Manage incoming and outgoing physical and electronic mail

• Other administrative responsibilities as assigned
Requirements
• Proven experience in an administrative and/or front office role
• Professional appearance; articulate and courteous communication style
• Excellent i interpersonal skills, and strong written and verbal communication skills

Salary Range: $38,000 to $43,000 year BOE