Real Estate Transaction Coordinator

---

Job description

FMS is a niche commercial real estate company focused on the healthcare industry. The Transaction Coordinator will report to Client Advisors and Broker and support the agents as needed in the following ways:

• Coordinate and process client and agent requests
• Research and contact property owners and real estate brokers to obtain property details
• Create map and PowerPoint property presentations.
• Track transactions status and draft reports.
• Attend and participate in client conference calls related to transaction status.
• Review contracts, leases, agreements, and other transaction documents
• Manage key transaction dates calendar and facilitate due diligence process.
• Coordinate transactions with clients, agents, leasing agents, and landlords as applicable
• Ensure all leases, contracts and addenda are complete and include required signatures
• Complete and track commission agreements and payments
• Enter transaction data in CRM for tracking and visibility
• Send status updates to Client Advisors, Broker and/or clients
• Manage calendar events for Client Advisors and Broker

• Prepare property market surveys for clients and projects as needed
• Contact brokerage community to collect accurate information
• Create reports of property options for client requirements
• Schedule property tours for brokers
• Perform financial analysis of rent schedules, lease proposals, etc.
• Summarize lease information in format for presentation to clients
• Assist in prospect management and development
• Compile other information needed for clients, Broker and agents

------------------------------------------

REQUIRED SKILLS & EXPERIENCE

EDUCATION & LICENSES

• Bachelor's degree preferred
• Florida Real Estate Agent's License preferred but not required

PRIOR EXPERIENCE

• Prior role in a client facing position
• Experience supporting several team members simultaneously
• Experience in a sales and marketing environment; ability to work with diverse personalities
• Familiarity with commercial real estate a big plus

CRITICAL SKILLS & ABILITIES

• Ability to anticipate needs of demanding clients or sales team
• Experienced communicator with sound knowledge of professional English grammar and spelling
• Fluent in the English language, its rules and proper usage
• Excellent oral and written business communication skills
• Strong clerical skills with computer proficiency in Microsoft Office applications
• Self-motivated, positive attitude
• Willingness to take direction
• Resourceful self-starter, ability to work unsupervised and set priorities
• Excellent organizational skills and ability to handle multiple projects and deadlines
• Ability to learn and follow established processes and procedures
• Strong attention to detail and quality
• Able to work virtually and in office

TECHNICAL SKILLS

• Proficiency in Microsoft Excel
• Proficiency in Microsoft Word and PowerPoint
• Knowledge of Costar a plus

Job Type: Full-time

Pay: $50,000.00 - $75,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Professional development assistance
• Vision insurance
• Work from home

Schedule:

• Monday to Friday

Supplemental Pay:

• Bonus pay

Ability to commute/relocate:

• Florida: Reliably commute or planning to relocate before starting work (Preferred)

Experience:

• Sales support: 1 year (Preferred)

License/Certification:

• Real Estate License (Preferred)

Work Location: Multiple Locations