Supplier Master Specialist

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Job description

Description

Supplier Master Specialist AdventHealth Corporate

Location Address: Remote

Top Reasons To Work At AdventHealth Corporate

• Great benefits
• Immediate Health Insurance Coverage
• Career growth and advancement potential

Work Hours/Shift:

• Full-Time, Monday - Friday

You Will Be Responsible For:

• Receives, prioritizes and processes PeopleSoft Forms to Add/Change Suppliers to meet or exceed Service Level Agreements in a Shared Services environment
• Ensure all required supplier documentation such as W-9s, W-8s and Independent Contractor Questionnaires are in place and completed by the supplier
• Manages federal compliance by screening suppliers using federal databases to ensure suppliers are not subject to financial sanctions or are on the List of Excluded Individuals and Entities
• Collaborates with Accounts Payable and Corporate Finance to collaborate on accurate 1099 and 1041 IRS tax information reporting; TIN match all suppliers with active payments
• Sets payment terms and early payment discounts for suppliers in accordance with Supplier Master Payment Terms agreements or according to protocol
• Coordinate with Legal and Corporate Tax on various types of complex payments such as legal settlements where 1099 information reporting is required
• Implement and increase electronic payments to suppliers to reduce costs associated with manual payments; maximize the use of ePay, Automated Clearing House (ACH) and ACH 820 EDI
• Update supplier information when Merger and Acquisition activity changes the legal entity and coordinate with Internal Customers to reflect the new legal entity
• Works on large scale projects managing the scope of work and completing assigned tasks on time for supplier preparation activities related to the iSynergy project Go Live activities
• Identifies 24 months of vendor usage from Legacy ERP system and performs complex GAP analysis to identify suppliers that are missing for new Business Units moving to PeopleSoft
• Reports compliance of new iSynergy Business Units starting 6 months out on compliance with W-9s and TIN matching to ensure prompt payments and reduction of credit holds at Go Live
• Performs mail merger and mails Supplier Communication Letter to all active suppliers that are going to be affected by moving to AHS iSynergy Business Units move to Shared Services
• Perform petty cash analysis with new Business Units and set up Supplier Locations in anticipation for the move to PeopleSoft via the iSynergy project
• Prepare financial documents such as credit references, tax exempt and collect the W-9 for the facility for standardization to the Shared Services templates
• Meet and exceed AHS audit expectations and perform preventative quality assurance checks to ensure supplier master data is in compliance
• Develop, document, and maintain Standard Operating Procedures and Process Maps
• Perform regression testing of PeopleSoft system upgrades, enhancements and bug fixes

Qualifications

What You Will Need:

• High School diploma
• Minimum of 3 years of experience in data management
• Proficiency in Microsoft Office (Excel, Word, Outlook)
• 2+ years of experience with Accounts Payable vendor payments, preferred
• 2+ years of experience in working with W-8's and W-9's, preferred
• 2+ years of experience with IRS Programs - B Notice, Penalty Notice, etc., preferred
• 2+ years of experience with 1099 and 1042 information reporting, preferred
• Experience in a shared services organization, preferred
• Experience in PeopleSoft or equivalent ERP systems, preferred
• Bachelor's degree from a four-year accredited university or 5 years' professional experience, preferred

Job Summary:

The Supply Chain Supplier Master Specialist is accountable for managing supplier master data for PeopleSoft systems. Processes requests to Add/Change Suppliers to meet or exceed Service Level Agreements in a Shared Services environment. Collects required supplier documentation such as W-9s, W-8s and Independent Contractor Questionnaires. Screens suppliers using federal databases to ensure suppliers are not subject to financial sanctions or are on the List of Excluded Individuals and Entities. Works on large scale projects managing the scope of work and completing assigned tasks on time to include supplier preparation activities for a new ERP deployment to over 40 hospitals. Identifies vendor usage from legacy ERP system and performs complex GAP analysis to identify suppliers that are missing

This facility is an equal opportunity employer and complies with federal, state and local anti-discrimination laws, regulations and ordinances.