Human Resources Coordinator

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Job description

About us

Millian Aire Enterprises, Corp. has been a HVAC-R Company for over 30 years. Headquartered in Hudson, Florida, Millian Aire has commercial clients across the country and is registered to work in over 40 states.

Full Job Description

The Human Resource Assistant will assist with the administration of the day-to-day operations of the Human Resources functions and duties. The HR Assistant carries out responsibilities in some, or all, of the following functional areas: departmental development, employee relations and benefits.

Responsibilities include (but not limited to) the following

· Assists with the day-to-day efficient operation of the HR department

· Perform administrative duties that support the Human Resources office, to include but not limited to: assisting employees with requests and following-up with them as needed, processing verification letters, answering phone calls, filing documents.

· Coordinates set up for New Employee Orientation and corresponding materials.

· Update all professional license information in the human resources database in a timely manner.

• Duties include creating and maintaining Human Resources reports using Microsoft Office applications, supporting the recruiting function including entering new hire records and coordinating screening process for new hires, reviewing and distributing resumes, scheduling appointments and ensuring follow up with candidates and managers, coordinating and completing department projects as assigned.
• Process Worker's Compensation paperwork
• Completes I-9 Form verification and documentation and maintains I-9 files.
• Submits online investigation requests and assists with new-employee background checks.

• Assists with processing of terminations.
• Manage the ID badge System.
• Assists in the preparation of orientation requirements.
• Effectively source candidates to create pipeline for each open job.
• Ensure a positive candidate experience from the initial conversation throughout the duration of their recruiting life cycle.
• Responsible for conducting telephone, video, and in person candidate screenings.
• Effectively schedule interviews and follow up as needed.
• Responsible for qualifying required job-related skill sets and providing interview feedback.
• Maintain clear and concise information on all recruited candidates in Bullhorn to ensure real time accuracy of candidate data, contact information, notes, status within the interview and hiring stages.
• Responsible for placement cycle from sourcing of candidate to close.
• Accurately post all required jobs on job boards in a timely manner.
• Effectively communicate feedback to all levels of leadership.
• Assist with special projects and provide additional support, as needed

• Makes photocopies; mails, scans and emails documents; and performs other clerical functions.
• Files documents into appropriate employee files.
• Assists or prepares correspondence as requested.
• Prepares new-employee files.

Requirements for this position include the following:

• Ability to multi-task, outstanding customer service skills and demonstrated ability to effectively communicate and interact with varying levels of employees.

• Strong interviewing/screening skills
• Knowledge of Microsoft Office (Word, Excel, Power Point).
• Must have the ability to work independently as well as part of a team.
• Excellent written and verbal communication skills.
• Flexibility and adaptability.
• Ability to maintain confidentiality.
• Must be self-motivated, detail-oriented individual with strong administrative skills.
• Complete all aspects of position timely and accurately.
• Must maintain an excellent attendance and punctuality record.
• Required to report to corporate office located in Hudson, FL.

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Disability insurance
• Employee discount
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

COVID-19 Precaution(s):

• Personal protective equipment provided or required
• Temperature screenings
• Social distancing guidelines in place
• Virtual meetings
• Sanitizing, disinfecting, or cleaning procedures in place

Schedule:

• 8 hour shift
• Monday to Friday

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee discount
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Referral program
• Relocation assistance
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• Monday to Friday

Education:

• High school or equivalent (Preferred)

Work Location: One location