Project Coordinator / Executive Assistant

---

Job description

Project Coordinator & Executive Assistant's ("Project Coordinator") core responsibility shall be to assist the members of the Concept Companies Real Estate Development teams to meet or exceed the client demand for new single-tenant build-to-suit projects.

Project Coordination:

• Assist the Directors of Real Estate with the completion of their projects through, market analysis, data management, project scheduling and internal communication, file and document management, and reporting
• Preparation of collateral, reports, and presentations, as directed by the team, to exceed the expectations of our clients
• Maintain company's processes and systems and be a resource and reference for the application and utilization of same by the team(s)
• Overall pipeline tracking, in conjunction with the Directors and Managing Directors, and providing weekly reports to the Executive Team.

• Acquisition Negotiation
  • Contract critical date management for assigned projects
    • Accountable for tracking critical dates on a weekly basis, preparing "NR DD Checklists" for final approval not later than two weeks prior to the pending deadline.
  • Pre-REC Project Coordination
    • For assigned projects, assist the Director of Real Estate in maintaining a clear schedule of deliverables with the preliminary due diligence, legal, and permitting & preconstruction teams so that client-specific production goals are met on a weekly, monthly, quarterly, and annual basis
  • Post-REC Responsibilities
    • Assist the project team in due diligence and construction teams in deal-specific issues, if needed, such as contract amendments, procurement of required entitlements, easements, or other permits/waivers/variances that are required on a project-by-project basis
    • Lease administration for all projects
      • Accountable for tracking lease critical dates and ensuring Landlord and Tenant Deliverables are property satisfied.
    • Financial Reporting
      • Work the Development Project Management Team, Accounting Team, and Investment Team to prepare financial reports
      • Financial reports will be specific to projects, clients, and the division.
    • Market Research
      • Assist the Directors of Real Estate and Managing Director of Real Estate in market analytics

Executive Assistant:

• Assist the EVP, VP, and other Extended Leadership Members with as-needed support including but not limited to:
  • Booking travel
  • Coordinating schedules and meetings
  • Answering calls in a polite and professional manner
  • Provide administrative assistance, such as drafting and editing communications
  • Other duties as assigned

Office Management:

• Act as Office Manager for Jacksonville Office
  • Supply procurement
  • Service coordination
  • Administrative support and liaison between corporate offices