Destination Services Financial Coordinator

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Job description

BASIC PURPOSE: Process destination related invoices (e.g., port, pre/post hotel, transfers and land packages) in MXP and/or Recall.

POSITION RESPONSIBILITIES:

• Ensure invoices are legibly scanned and processed to the correct ship, call date and vendor.
• Confirm the invoice amounts, (in the correct currency), and the invoice number are properly recorded in MXP and/or Recall.
• Ensure P.O. is signed by both the vendor and the ship's representatives.
• Ensure supporting documentation is scanned into MXP and/or Recall (e.g. P.O., Port Memo, receipts, relevant emails) and appropriately labeled for ease of identification.
• Ensure amounts charged are in-line with the forecasted amounts.
• Investigate, resolve and document actual to forecast variances prior to passing invoice on to next level of approval.
• Ensure proof of receipt of services is in supporting documentation prior to passing invoice on to the next level of approval.
• Ensure expenses are recorded to the appropriate GL accounts.
• Ensure the proper amounts are charged back to the appropriate concessioners if applicable.
• Ensure pre-paid advances are appropriately applied.
• Maintain a high level of professionalism when communicating with the vendors, shipboard staff, co-workers and management.
• Diligently follow up on outstanding invoices and vendor queries.
• Identify and pursue cost savings opportunities for the organization.
• Support other members of the team through assistance and mentoring when necessary.
• Provide status of weekly invoice backlog and monthly productivity to Management.
• Perform other job related functions as assigned.

EDUCATION: Minimum High School Diploma or equivalent required. Bachelor's degree preferred.

EXPERIENCE: Minimum 1 year prior cruise experience preferred. Working experience with MXP or other accounting system is preferred.

KNOWLEDGE & SKILLS: Basic knowledge of Microsoft Office Suite including Outlook, Word and Excel is required. Good verbal and written communications skills to interact with vendors and team members from various departments. Good math skills and analytical aptitude is desired in order to handle reconciliations of vendors statements and to analyze discrepancies between invoices and purchase orders. Must be able to work well under pressure and in a fast paced environment while meeting strict deadlines and maintaining high quality of work. Must be extremely accurate and detail oriented in order to maintain a high standards of accuracy entering invoice information in the system and reconciling vendor statements in a high volume environment. Bilingual preferred.