Executive Assistant (Immediate Start)

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Job description

The ideal candidate will provide top-level assistance for high level executives. They should be well-organized with strong attention to detail and willingness to learn.

LFPI is a leading French and European Alternative Asset Managers with more than €14bn in Assets under Management.

Responsibilities

• Overseeing administrative support in a fast paced and changing environment
• Serving as a liaison for the partner and their team in dealing with internal and external counterparties while maintaining the confidentiality of highly sensitive information.
• Planning meetings, events and conferences as well as coordinate logistics and technology for video conferences of all sizes
• Managing and maintain all written communications, including responding to and composing correspondence that not does require the personal attention of the Partner or other employees, as well as that which requires their signature
• Producing accurate, properly formatted, typed documents under tight time constraints
• Organizing and scheduling external and internal meetings and events
• Coordinating point-to-point travel needs as necessary including travel, hotel, directions, and commuting time
• Processing expenses and invoices
• Performing other duties as assigned or required; responsibilities will vary and evolve

Qualifications

• College degree preferred
• 3+ years of experience in a corporate environment working with senior-level executives
• Solid knowledge of Microsoft applications
• Excellent organizational skills
• Excellent interpersonal and team skills
• Excellent judgment and impeccable discretion; ability to maintain the highest level of confidentiality
• Proactive; self-starter with an approachable "can do" customer service mindset and a positive attitude
• Ability to quickly adapt to changing priorities, identify conflicts and proactively suggest resolutions
• Calm, professional, self-confident demeanor with a high work ethic
• Resourceful and detail-oriented; ability to solve complex problems independently
• Flexibility and capacity to work overtime as needed
• Exemplary communication skills; strong command of the English language and prose