Human Resources Assistant

---

Job description

Current Employees:

If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position using the Career worklet, please review this tip sheet.

Transforming Lives

The University of Miami is among the top research universities and academic medical centers in the nation, and one of the largest private employers in South Florida.

With more than 16,000 faculty and staff, the University strives for excellence, and is driven by a powerful mission to transform and impact the lives of its students, patients, members of the community, and people across the globe.

The University is committed to fostering a culture of belonging, where everyone feels valued and has the opportunity to add value. Through values of Diversity, Integrity, Responsibility, Excellence, Compassion, Creativity, and Teamwork (DIRECCT) the U community works together to create an environment driven by purpose, excellence, community, and service.

Job Description

The Human Resources Administrative Assistant will perform administrative tasks to support effective and efficient operations of the HR department including:

1. Assists with the implementation of the department's services, policies, and programs to include supporting department staff with data gathering for projects, performance of administrative duties, and process improvement efforts etc.

2. Schedules meetings and coordinates calendars on behalf of HR leaders.

3. Compiles and maintains departmental records, logs, databases and/or HR forms.

4. Process a variety of employment-related transactions in the Human Resources system, Workday.

5. Prepares and maintains reports that are necessary to carry out the specific HR function.

6. Supports the HR team on various projects, including the coordination and planning of departmental events.

7. Maintains an understanding of policies, procedures, and programs relevant to Human Resources.

8. Provides excellent customer service for area by reviewing and responding, via phone, email or in person, to employee requests and questions concerning department services, policies, activities, and general operations.

9. Directs questions, complaints, and other employee concerns to the appropriate staff for handling.

10. Assists with the development of department communications by drafting and/or editing communication content.

11. Reviews HR functional area webpages to ensure accuracy of information. Works with department leadership to correct or update information.

12. Maintains the integrity and confidentiality of human resources files, records and information.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

Experience:

2-3 years prior office experience or some HR experience preferred.

Knowledge, Skills and Attitudes:

* Excellent verbal and written communication skills; outstanding phone etiquette required

* Demonstrate strong attention to detail, accuracy of work product, follow-through and responsiveness

* Strong interpersonal skills and a customer service approach

* Proven experience working with confidential information while maintaining the highest degree of professionalism and discretion

* Proficient with Microsoft Office, including Word, Excel and PowerPoint.

The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.

Job Status:

Full time

Employee Type:

Staff

Pay Grade:

c103