Invoice Clerk

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Job description

Perry Ellis International, Inc. represents a diverse portfolio of lifestyle apparel brands. The Company, through its wholly owned subsidiaries owns and licenses nationally and internationally recognized brands including: Perry Ellis®, Original Penguin® by Munsingwear®, Laundry by Shelli Segal®, Rafaella®, Cubavera®, Ben Hogan®, Savane®, Grand Slam®, John Henry®, Manhattan®, Axist®, Jantzen® and Farah®. The Company enhances its roster of brands by licensing trademarks from third parties, including: Nike® and Jag® for swimwear, and Callaway®, PGA TOUR®, and Jack Nicklaus® for golf apparel.

SUMMARY

The invoicing clerk ensures that invoices, credit memos and customers are entered quickly and accurately.

KEY RESPONSIBILITIES

• Oversees that invoices, credit memos , and ASN flow through the system in a timely and accurate manner. This includes from receiving 945 to sending out the electronic invoices and ASNs.
• Administers and ensures all invoices are processed in a timely and accurate manner including Mexico Invoicing, manual Invoice and direct shipments.
• Coordinates with staff to maintain up to date customer Master files.
• Reviews and enforces internal/external SOX compliance policies.
• Follow up with the maintenance of the customer sold to and ship to file.
• Supports Outbound audit
• Investigates and provides documentation for Credit Dept. and,Claim Dept.
• Tests & approves Essentus bug patches submitted prior to loading in production.
• Responds to all audit discrepancies for OB transmissions. invoices,customer master file.
• Meets with internal/external auditors quarterly to provide adequate backup documentation
• Utilizes & maintains a Document Imaging system for backup and to pull requested documentation.
• Interact with others department , like, collections , Sales operation traffic etc.
• Delegates department task according to daily workload.
• Manages Invoicing/Customer master file team under the supervision of the Manager.

KNOWLEDGE, SKILLS AND ABILITIES

• Knowledge of all systems such as Essentus, PKMS, Gentran & Business Objects.
• Proficient with Google Drive/Applications or related software.
• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Strong analytical and problem-solving skills.
• Ability to prioritize tasks and to delegate them when appropriate.
• Ability to function well in a high-paced and at times stressful environment.
• Work flexible hours and one saturday each month if necessary.

EDUCATION AND EXPERIENCE

• Associate's degree
• 1-2 years of experience

Job Type: Full-time

Pay: Up to $18.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Education:

• Associate (Preferred)

Work Location: One location