Office Manager / Marketing Assistant

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Job description

OFFICE MANAGER/MARKETING ASSISTANT

OVERVIEW:

Amicon is looking for a personable and highly organized team member to oversee office operations and coordination of the company's public relations and marketing efforts. This unique role is very hands-on and will involve interacting with our team members and partners daily. Motivated by a passion for helping others, this individual is eager to take on a variety of projects and enjoys working in a dynamic environment. Working under the supervision of the Director of Corporate Operations, the ideal candidate will drive company culture through an enthusiastic approach to administrative and creative tasks. This is a multi-faceted role that requires someone who is quick on their feet, enjoys building strong relationships, and can provide support to Amicon's executive team and office.

RESPONSIBILITIES:

Responsibilities include the standardized management of office operations and development of a comprehensive communications and marketing program with responsibilities including but not limited to below:

• Advanced calendaring, meeting preparations, and administrative support to CEO and corporate departments including Human Resources, PR/Marketing and Project Management;
• Team expert and go-to source for general requests, questions and keeper of team resources;
• Play an integral part in the strategic development and growth of company initiatives;
• Coordinate all aspects of meeting logistics, such as scheduling, preparing meeting materials, welcoming visitors and tech-related requirements;
• Develop PR/Marketing Department with special projects; including coordination of social and PR events;
• Monitor and update organization's website and social media channels;
• Oversee development and maintenance of marketing materials and business development collateral including proposal generation;
• Assist in management of facilities needs including maintaining inventory of hardware and furniture;
• Support Human Resources Department in onboarding new employees including set up of all hardware and supplies;
• Act as liaison between team and off-site IT solutions service provider;
• Assist in document management, compilation, distribution and storage.

REQUIRED SKILLS:

• At least 2+ years of administrative experience preferred;
• Bachelor's degree or equivalent work experience preferred;
• Be a problem solver at heart with a genuine interest in learning;
• Excellent communication skills and ability to interact with internal and external partners;
• Superior organizational skills and great follow through on tasks;
• Exceptional attention to detail;
• Ability to handle high-level confidential information;
• Work well under pressure in a rapidly changing environment;
• Proficient in Outlook and Microsoft Office Suite.

AMICON OVERVIEW:

At Amicon, we are passionate about providing high level client representation and project management services which reduce inefficiencies that lead to cost overruns and delays. We believe in streamlining and simplifying the construction project management process to save our clients time, money and aggravation. We are energized by our work and even more motivated by the team we get to do it with. Amicon is a place where you'll be challenged and supported to find your purpose through every aspect of your job. We know that our employees are key to our success and we offer a comprehensive benefits package and amazing perks. Team building activities such as happy hours, picnics, fitness events and continuing education opportunities are just some of the ways we stay connected to our company culture. As part of our team you will have the opportunity to grow your career and contribute your ideas to our industry changing service model.