Onboarding Specialist

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Job description

The TA Recruiting Coordinator is a highly-organized and detail-oriented individual who is able to manage multiple tasks in an efficient way. The role will provide support to the Talent Acquisition team, with the objective of efficiently and successfully coordinating various internal recruiting administrative activities. The Recruiting Coordinator may support the recruiting process by scheduling interviews, assisting the recruiters with the hiring process, ensuring completion of background verifications, preparing offer letters and sending and receiving new hire paperwork, among other activities. Required Skills - Act as dependable point of contact for recruiters, candidates and hiring managers during the hiring process
- Assist Recruiters (up to 4) with recruiting initiatives (e.g., department open houses, social media outreach, etc.)
- Schedule interviews and arrange travel for candidates as needed
- Complete expenses for candidate travel
- Initiate background process and ensure completion of background verifications and credentials as required
- May be required to provide Day 1 Essentials to new shoreside hires
- May be required to review drug tests and background results, escalating when necessary to the TA Leadership team
- Produce offer letters and send to selected candidates
- Compile electronic copies of new hire paperwork for personnel files
-Forward necessary paperwork to selected candidates for completion and ensure all signed forms are returned
- Move selected candidates to hired status, manually creating files in the HR system
-Produce status recruiting reports on a weekly basis
- The recruiting coordinator will be expected to follow all policy and processes within TA and HR
-Act as PeopleSoft Admin (back end system changes) and escalate issues to HRIS as needed

Perform other duties as required.
This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to perform other job-related duties assigned by their supervisor or management. Required Education Bachelor's Degree or equivalent combination of education and experience
Minimum of 2 years experience in fast-paced administrative role
Experience in dealing with executives and employees at all levels of the organization preferred Required Years of Experience Desired Skills - Strong computer skills including Microsoft Office
- Knowledge of Applicant Tracking Systems and HRIS preferred
- Excellent customer service experience and the ability to be responsive on a consistent basis
- Must be a team player
- Ability to multitask and prioritize daily workflow
- Ability to be flexible to meet the needs of the business

Job Requirements:

• Maintain and administer hr processes
• Conduct data entry for hr and payroll systems
• Troubleshoot employees with benefit related employee relations issues
• Facilitate new-employee orientation programs
• Participate in new employee orientation processes
• Assisting with employee relations matters
• Prepare new-employee files and new-hire paperwork
• Assist with staffing, benefits and employee relations
• Processing employee information and maintaining employee records within the HRIS
• Resolve employee issues and questions such as payroll, benefits
• Maintain human resource information system and employee database
• Conduct benefits orientation for new hires
• Maintain employee information in HRIS
• Maintain monthly employee benefit changes report
• Prepare internal employee communications regarding compensation, benefits, or company policies
• Update company-wide programs that include new employee orientation, employment law training
• Participate in recruitment of temporary employees
• Recruiting, onboarding, benefits administration, and employee relations
• Respond to questions from associates with respect to hr and/or payroll programs
• Verify employee information processed by automated human resources systems