Plant Administrative Assistant

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Job description

Mauser Packaging Solutions is a leading global supplier of industrial packaging solutions, manufacturing a variety of plastic, steel and fiber containers for a diverse customer base spanning industries including oil & gas, food & beverage, pharmaceutical and chemical, amongst others. MAUSER is experiencing significant growth - both organically as well as through acquisition - therefore the opportunities for successful individuals can be significant.

General Admin Duties

• Greet and address any walk-in customers
• Answer and route direct incoming phone calls
• Assist with 3rd party drivers onsite
• Signs for packages
• Signs vendors and visitors in/out as needed
• Completes orders for all office supplies and janitorial supplies as well as any misc. items needed for plant
• Restock breakroom and office supplies

HR Coordinator Duties:

• Schedule and conduct all new employee orientations.
• Keep accurate and secure employee files.
• Assist, as needed, with workers compensation administration, leave of absences, return with restrictions etc.
• Monitor and track vacation requests for all employees.
• Submit any supplemental or adjustment reports to payroll with management approval if needed.
• Assist with annual benefits open enrollment meetings for all employees. Ensure all employees enroll or decline an election option.
• Keep all employee communication boards up to date and organized including federal and state postings.
• Audit hourly attendance points for progressive discipline distribution. Communicate to the plant management team as needed.
• Assist all employees with paycheck and benefits related questions/issues. Work with HR Business Partner, Payroll, and Benefits department as needed.
• Act as liaison between employees and site management. Assist with HR related questions/concerns and with support from Human Resource Business Partner.
• Track and coordinate any plant celebrations, such as birthdays.
• Coordinate and order lunches/dinners as needed for trainings and/or guest visits.
• Other duties assigned by Human Resource Business Partner.

Production Support Duties

• Printing out work orders
• Responsible to confirm work orders are released correctly and any issues are resolved quickly.
• Reporting daily production
• Checking production entered against production reported
• Putting data from multiple sources together on a spreadsheet, making graphs of data, putting together Power Point presentations, and other varied admin tasks.
• Perform scheduled inventory duties as needed.
• Will be required to work with an offsite Customer Service Representative and HR Manager to communicate order status, send or receive documentation, perform HR tasks, perform special admin task, or troubleshoot issues.
• Collect and audit standard forms and paperwork for accuracy
• Assist in CTSI Administration
• Assist with EH&S audits as needed

Accounts Payable Duties:

• Codes invoices in IBM AP Portal
• Enters goods receipts on system PO's within Solomon
• Resolves any errors with receipts (unmatched report)
• Run unvouchered unmatched report for accuracy (remove any bad PO's)
• Reconciles any price difference from PO and invoice
• Maintains records for AP
• Assist with vendor payment inquiries received by plant and escalate to IBM for research
• Prepares documents for controller to prepare month-end accruals (req. forms/packing slips without invoices etc.)
• Maintains capital expenditure files
• Responsible for collecting grading documents and verification of accuracy before scanning and sending to IBM Portal
• Creating Purchase Orders - manual and/or within Solomon.
• Ensuring invoices are properly routed to IBM AP Portal, not plant
• Other duties as assigned by Manager

Requirements:

• High School diploma required. Associates or Bachelor's degree preferred.
• Minimum of 1-2 years of HR administrative experience, preferably in manufacturing or warehouse environment. Familiarity with Employment Laws and HR best practices.
• Proficient in Microsoft Office Suite: Outlook, WORD, Excel and PowerPoint.
• Conduct oneself with highest level of professionalism at all times.
• Conflict resolution and problem solving skills.
• Strong oral, written and presentation communication skills
• Good organizational, planning and follow up skills
• Ability to work in a fast paced changing environment.
• Candidate must be a self-motivated and able to learn as they go.
• Prefer candidates with some type of order scheduling and data collection experience.
• Understanding of common employee benefits details a plus
• Bilingual Preferred (Spanish & English)

Physical Requirements:

• Ability to sit and stand for extended periods.
• Ability to lift up to 35lbs occasionally.
• Ability to wear all safety PPE required such as steel-toed shoes and earplugs when walking the plant floor.
• Ability to work on the plant floor for in a non-climate controlled environment. Temperatures in Spring/Summer 90+ degrees.

EOE