Administrative Assistant - Front Office

Administrative Assistant - Front Office

General Summary: Provides front office administrative support as well as client reception and service in our client's Naples, FL office.

Essential Job Responsibilities:

· Greeting clients professionally and in a friendly manner

· Answering busy phones, promptly, and in a professional and friendly manner

· Sending and receiving and distributing Faxes

· Keeping the Copy Room stocked

· Posting Mail & Certified mail & delivery confirmation

· Depositing for the company

· Lunch Setup & Cleanup

· Monitor Kitchens / Stocking / Daily Clean / Load Dishwashers / Coffee, Tea, Fruit / Take out Trash

· Maintenance of the lobby to ensure it is clean for clients & stocked w/ snacks, pads, pens, business cards

· Monitor Small and Large Conference rooms for tidiness, snacks, supplies

· Entering Logins

· Engagement Letter Tracking and Spreadsheet

· Shopping for Firm

· Lunch ordering for various office meetings (Team Meetings, Office activities...)

· Scanning

· Billing

· Engagement Letters

· Pick-Up-Sheets

· Loose Scanning

· Certified & Delivery Confirmations

· Tax Scans

· Front End Scanning for the Tax Department

· Deposits to Bank

· Ensure new team member work area is fully stocked with essential office supplies

· Assisting Team Members as needed

Education: High school degree or equivalent

Experience: Minimum of two years office experience

Skills:

· Proficient computer skills including Word, Excel, Outlook

· Excellent verbal and written communication skills

· Excellent organizational skills and ability to multi-task

FL Notary commission preferred/willing to obtain

Work environment: The position is in a well-lighted office environment.

Mental/Physical Requirements: Involves sitting approximately 80 percent of the day, walking, bending, stretching, kneeling, or standing the remainder. May be required to lift to 30 pounds.

Job Type: Full-time