Grant Services Supervisor

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Job description

Department: Fiscal Administration Department

Supervised By: Chief Financial Officer

Supervises: Grants Admin Specialists

FLSA Status: Exempt/Regular/Full-time

Effective Date: November 17, 2021

Salary Range: $51,000 - $60,000

Position Summary

The Grant Services Supervisor is responsible for optimizing the grant administrative process so that it will maximize resources, ensuring compliance with grant regulations, reviewing grant proposals, managing grant associated databases, completing grant applications, sub-recipient contracting, invoice compliance review and reporting, tracking results, monitoring expenditure rates, training sub-recipient partners, analyzing financial data and facilitating expense allocations.

Essential Duties and Responsibilities

• Create a contracts and billing infrastructure that supports existing system level processes

• Develop and manage policies and procedures that will maximize application scores at both state and federal levels.

• Ensure that all processes maintain compliance with existing grants

• Creatively identify ways to strategically shift available funding to meet the maximum amount of unmet needs when appropriate

• Liaise with all system resource stakeholders.

• Write contracts with sub-recipients, to include all components required by the funder and ensure that the scope of work maximizes the efficacy of the existing system

• Oversee all monitoring activities conducted with each sub-recipient at least once per year

• Design a monitoring tools that will support sub-recipient's ability to remain in compliance with grant stipulations

• Create internal monitoring structure for HSN to complete annually

• Ensure all monitoring activities are documented properly and in a timely manner

• Collaborate with the CFO and Finance Manager to develop an effective system for grant invoicing and reporting.

• Develop training tools for all stakeholders (internal and external) to understand all compliance and reporting processes

• Create a general understanding of the grant structure for all levels within the organization

• Work with the Finance Manager to recommend budget projections for each program or project based on grant spending.

• Provide status reports to the CFO for each grant (to include budget balances, sub-recipient compliance etc.) on a weekly, monthly and quarterly basis

• Supervise the Grants Admin team and delegate tasks appropriately

Qualifications and Requirements

• Interest and passion about HSN's mission with the ability to promote and communicate HSN's philosophy, mission and values to external and internal stakeholders.

• Strong relationship builder and communicator with a customer service focus.

• Ability to learn, understand and adhere to HUD guidelines, policies and procedures. Existing experience with HUD funding is a plus.

• Ability to work cooperatively and collaboratively with all levels of employees, management, and external agencies to maximize performance, creativity, problem solving, and results.

• Ability to communicate effectively both verbally and in writing.

• A Bachelor's degree in Human Services, Public Administration, or related field; or equivalent background with five (5) years of grant administration in a nonprofit setting.

• Knowledge of and experience working with HMIS, Salesforce and other spreadsheets and databases.

• Proficient in MS Office (Word, PowerPoint and Excel) and computer usage to include email, internet and presentations.

• Familiarity with homelessness, poverty, housing, mental health, recovery and human services.

• Knowledge of mathematical and accounting principles.

• Possess valid driver's license and have access to properly registered vehicle.

Skills and Abilities

Excellent customer service; strong verbal and written communication skills; conflict resolution and interpersonal skills; ability to work with minimal supervision and exercise good judgement; problem-solving skills; organizational skills; ability to multitask, prioritize and manage deadlines; advanced computer literacy [ Microsoft Office; Email; Video Conferencing etc. ]

Work Environment

The employee will work as part of a team as well as interface with agencies and funders. The employee will spend significant portions of time in the office setting. This is a full-time position requiring 40 hours per week. Additional hours are occasionally required. Work generally occurs Monday through Friday between 9:00 a.m. and 5:00 p.m. This is not a remote work position.

How to Apply

All interested applicants should submit a cover letter, resume and writing sample to with Grant Services Supervisor in the subject line. Resumes will be accepted until position is filled. Interviews will begin once qualified applicants are identified.

Conditions of Employment

• Provision of satisfactory references

• Completion of background investigation check and pre-employment drug screening

• Post-employment drug or alcohol tests may be required upon reasonable suspicion of use

• Completion of HSN new employee orientation and ALL required paperwork prior to reporting to work

• Compliance with all HSN Policies and Procedures.

This job description is not intended to provide, and should not be construed as providing, an exhaustive list of all responsibilities, skills, efforts or working conditions associated with a job. They are meant to be accurate reflections of the principal job elements essential for making fair and informed decisions about the job. Veterans and formerly homeless individuals are encouraged to apply.

Homeless Services Network of Central Florida [HSN] provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, HSN complies with applicable state and local laws governing nondiscrimination in employment. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Job Type: Full-time

Pay: $51,000.00 - $60,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

COVID-19 considerations:
Following CDC Guidelines, measures have been put in place to ensure safety of all our personnel while onsite. Candidates are welcome to inquire about these measures during their interview.

Application Question(s):

• Do you have experience with HUD-funded Programs?

Education:

• Bachelor's (Preferred)

Experience:

• Contracts: 3 years (Preferred)
• Training & development: 1 year (Preferred)
• nonprofit: 1 year (Preferred)
• Grant Management: 3 years (Required)
• Supervising experience: 2 years (Preferred)

Work Location: One location