Human Resources Generalist I

---

Job description

MINIMUM TRAINING & EXPERIENCE

Associate degree from an accredited college in human resources, business/public administration or related field and 2 years of experience in human resources programs to include employee recruitment and hiring functions, employee benefits, and employee relations. Experience in a municipal, county or state setting preferred. Must possess a valid Florida Driver's License and have and maintain an acceptable driving record.

EMERGENCY DECLARATION STATUS

Non-essential employees will not be required to work during a declared emergency but may be required to work during an undeclared emergency or in the aftermath of an event associated with a declared emergency. On an incident-by-incident basis, the employee's Department Head will make the determination when the employee will be required to work.

GENERAL STATEMENT OF JOB

Under general supervision, provides a variety of professional, technical and analytical Human Resources services in one or more of the following areas: recruitment, classification and compensation, training, performance evaluation, affirmative action and equal employment opportunity programs, onboarding and out processing, labor and employee relations, administration of section cafeteria 125 benefits and other employee benefits (OEB), Family Medical Leave Act (FMLA), disability, retirement programs, and occupational services. Employee must exercise tact and courtesy in frequent contact with the public, City employees, department heads and City officials and exhibit considerable initiative and independent judgment in completing assigned tasks. Responsible for ensuring the City's compliance with applicable local, state and federal laws, City policies and Collective Bargaining Agreements. Reports to the Human Resources Director or designee.

SPECIFIC DUTIES & RESPONSIBLITIES

ESSENTIAL JOB FUNCTIONS

Serves as a primary point of contact for assigned departments. Develops and implements strategies to help the department recruit and retain talent.

Provides a full range of recruiting and selection services to City management and applicants to meet approved staffing needs, including but not limited to posting vacant positions, candidate sourcing, screening, interviewing, selection and record keeping, and new hire orientation.

Maintains the current Human Resources Information System (HRIS), Benefits Administration System and supports payroll processing through payroll authorizations, benefits deductions, contributions,discrepancy reports and payroll audits to ensure accuracy in records and employee management.

Maintains employee confidential files, including but not limited to hiring records, medical information and employee communication.

Report processing for required local, state, and federal requests.

Manages employee onboarding to include, new hire paperwork, orientation facilitation, and benefits and retirement enrollment.

Notifies department/divisions when performance evaluations are due.

May assist with special programs as assigned, such as Computer Purchase Program, Service Awards, Employee of the Quarter, and Recognition Awards.

AdministersIRS Section 125 cafeteria benefit plans andCOBRA administration. Maintainsinteraction with insurance companies, agencies and vendors. Work may include reconciliation and payment of insurance premiums.

Administers, coordinates, and monitors multiple retirement plan benefits, in accordance with applicable Florida Statutes, Plan Documents, City Administrative Code, and various Collective Bargaining Agreements. Responsibilities may include interaction with retirement plan administrators, and customer service.

Mayassist with labor negotiations, recording of minutes, updating documents, scheduling negotiations, employee complaints, discipline, grievance, and records maintenance.

Administers, coordinates and monitors FMLA eligibility, utilization, and other leaves of absences in accordance with Federal law. Exercises tact, diplomacy, and discretion in dealing with sensitive issues involving employee medical information, HIPAA, and claims administration.

Administers, coordinates and monitors Short-Term and Long-Term Disability claims. Serves as liaison between employee, department, medical provider, and insurance carrier regarding employee's status, return to work, and/or potential need for accommodations.

Supports wellness events, open enrollment, recruiting events, and other initiatives as needed.

Responsible for serving on various committees as needed.

Administers employees offboarding process, assists the department with documentation and guides the employee through the retirement or separation of employment process.

Completes salary surveys as required.

May assist in the random drug screen program.

May serve as pension board liaison and/or act as a Human Resources representative at the Palm Bay Police and Fire Pension Fund (PBPFPF) board meeting.

Performs duties of Human Resource Generalist II in their absence.

ADDITIONAL JOB FUNCTIONS

Performs other work as required.

This job description is not intended to be and should not be construed as an all-inclusive list of all the responsibilities, skills or working conditions associated with the position. While it is intended to accurately reflect the position activities and requirements, Management reserves the right to modify, add or remove duties and assign other duties as necessary that are a logical assignment to the position.