Administrative Assistant

• Assures all visitors to the Center, in person or by phone, are greeted in a professional manner and are provided timely and courteous service. Maintains an orderly environment in work and common areas.
• Assists with planning, coordinating, and implementing special events and activities.
• Uses office business applications/software and desktop publishing software to create and publish documents exemplify a favorable public image for Pace. Assists with social media.
• Coordinates efforts to assure efficient center operations and health and safety of students, staff and visitors by completing facility, vehicle and sanitation and other safety inspections and drills on a regular basis. Documents and reports needed repairs and assures completion in a timely manner. Maintains and safeguards inventory of supplies and equipment and orders supplies to replenish inventory as needed.
• Enter data into Pace and funders' systems.
• Process the National School Lunch Program paperwork (center specific).
• Coordinates volunteer schedules and duties.
• Reads and directs incoming mail; composes and types routine correspondence; prepares outgoing mail and correspondence. including e-mail and faxes.
• Is crossed trained and provides back up to additional administrative functions.
• Performs miscellaneous duties as assigned.

Qualifications and Education Requirements

Required

• High School Diploma or GED
• Minimum one year experience in an office environment
• Ability to work efficiently using personal computer, MS Word, Excel, database software, and all office equipment
• Current Florida driver's license

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)