Administrative Assistant

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Job description

National General Contractor seeking high energy experienced individual to perform administrative duties for estimating department. Motivated individual, must have strong computer, data-entry and paper flow skills, be able to maintain a positive attitude when working under pressure. Work closely with estimating team.

General Responsibilities

Under the direct supervision of the Estimator, the assistant is responsible for performing confidential administrative clerical duties relating to organizing and coordinating procurement activities, review and distribution of information to include: request for proposals/invitations to bid and formal bids.

Essential Tasks

• Organize procurement activities relating to request for proposals, sealed bids, and price quotes.
• Review requests for information and coordinate responses with estimator.
• Organize and maintain computerized records containing vendor and bid information.
• Receive, open, screen, log and organize bids for review by the estimator.
• Maintain and update subcontractor database.
• Perform general clerical duties such as maintaining general files, typing, data entry, receiving and filing faxes and mail, and other activities as required.
• Correspond with vendors, landlords, facilities managers and subcontractors.
• Answer incoming calls, make outgoing calls.

Knowledge, Skills & Abilities

Skill in the use of a personal computer and word processing software, including data entry, spreadsheets, and procurement software (i.e. Bid Scope).

Good communication and phone skills in dealing with subcontractors, vendors and company representatives.

Ability to work independently with accuracy in a fast-paced environment.

We are a drug free workplace.

Job Type: Full-time

Pay: $15.00 - $18.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: One location