Purchasing Assistant

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Job description

Purchasing Assistant Qualifications

• High School Diploma or Equivalent (minimum), Associates Degree preferred
• General homebuilder/new construction purchasing experience/knowledge
• Excellent communication and interpersonal skills through all forms of media
• Ability to self motivate and complete tasks with minimal supervision (after initial training)
• Strong organizational skills, must follow organizational directives
• Ability to cold call and vet new vendors as well as maintain strong relationships with existing vendors
• Strong understanding of general operating system software (Buildertrend experience a plus)
• Proficient in Microsoft Word, Excel and Outlook (Vu360 experience a plus)

Purchasing Assistant Job Duties and Responsibilities

• Assist with the processing of Purchase Orders
• Enter and maintain current job databases
• Organize subcontractor bids and assist with preparing budget items
• Request pricing and follow up with vendors and suppliers
• Ability to export and/or enter job cost analysis data, process reports and organize data as needed
• Assist with sales and design team as needed to collect data regarding changes to initial homebuyer contract
• Assist with Design Center to confirm products are current as well as maintain Design Center inventory database
• Upload job information and files as needed into internal files and operating system
• Assist with measuring plans and comparing to bids to confirm accuracy
• General office and administrative tasks

Job Requirements:

• Facilitate purchasing of non-inventory product
• Facilitate purchasing of raw materials
• Operate within local purchasing policies
• Send purchase orders to vendors
• Add new items to purchasing system
• Assist in developing profitable purchasing strategies
• Expediting of purchase orders under direction
• Track the status of all purchase orders
• Maintain address system in the purchasing system
• Administer purchasing processes to assure correct transactions
• Maintain proficiency in computerized purchasing/business systems;.
• Getting quotes, purchasing materials, billing
• Improve purchasing tools, processes and procedures
• Create purchase orders of corresponding vendors/suppliers
• Submit purchase orders and process merchandise returns
• Assist the purchasing team with diversified administrative tasks
• Transmit information to factories & purchasing services
• Entering sales/purchase orders in a timely manner
• Submit purchase orders to suppliers and transportation companies
• Prepare purchase orders by verifying specifications and price