Accounts Payable Supervisor

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Job description

Description

AMIkids has served over 140,000 kids and their families since 1969. Being part of the AMIkids team means that you are helping youth to realize their full potential and become a valuable part of their community.

Position Summary

The Accounts Payable Supervisor role provides effective leadership to the Accounts Payable Team; and ensure the department runs effectively; maintenance of accurate records regarding payments to suppliers, processing payments; optimize department processes and build professional relationships within and outside of the organization.

Essential Job Duties

* Lead A/P team to obtain/exceed established policies/procedures; to include recruit, train, motivate, and monitor daily workflow/activities of A/P Team Members,
* Provide ongoing performance feedback and evaluations timely, provide development and growth opportunities,
* Oversee A/P processes to include but not restricted to - invoices, expense reports, account reconciliation; set and ensure department objectives are achieved,
* Monitor cash flow and availability of funds to meet disbursement needs for multiple locations, ensure discounts are taken and accurate/timely processing of payments,
* Train and provide support to Team Members, across all locations, in the proper use of AMIkids travel and expense reporting tool,
* Act as a liaison for the accounting department to ensure proper classification of expenditures and resolve accounts payable disputes,
* Match purchase orders to invoices for accuracy before authorizing payments,
* Complete month-end closing reviews in accordance with policies/procedures,
* Negotiate competitive terms and discounts with vendors to enhance company profit and avoid unnecessary finance charges,
* Automate manual accounting and financial reporting or analysis procedures within the available accounting software,
* Oversee routine department activities; ensure accuracy and timeliness,
* Maintain accurate and complete vendor records,
* Compile, analyze, and prepare financial reports for applicable parties timely, to include 1099s,
* Develop purchasing and procurement policies/procedures, and monitor compliance,
* Develop and execute a documented checklist for new entities/contract to integrate effectively into the A/P processes,
* Develop, generate, maintain, and provide reports on A/P metrics to provide insight to leaders,
* Evaluate existing processes; suggest recommendations for improvements to enhance efficiencies, ensure appropriate segregation of duties, and ensure sufficient internal controls,
* Travel to Program sites and other locations as required,
* May drive for other work-related tasks,
* Position requires driving on a regular basis,
* Assist with special projects and other duties as assigned.

Minimum Education, Training and Experience

* Bachelor's Degree in Accounting or Business Administration,
* Two (2) years' A/P or Accounting supervisory experience,
* Seven (7) years' experience in accounting preferred,
* Sound knowledge of accounting and accounts payable procedures,
* Analytical and critical thinking skills,
* Effective problem-solving skills,
* Experience working/prioritizing in multiple locations and funding/contract environment,
* Excellent organizational skills and attention to detail,
* Effective communication and interpersonal skills (written and verbal),
* Intermediate Microsoft Office (Excel, Outlook, Word, etc.) experience; Advance preferred,
* Concur experience a plus,
* Experience in ERP AP system, with Sage Intacct a plus,
* Able to attend/complete trainings outside the organization when required (may need to travel to other locations).

What's in it for you?

As well as gain an opportunity to make an exceptional difference in kids' lives, AMIkids offers a comprehensive benefits package including:

* Growth opportunities - we pride ourselves on developing our leaders from within
* Health Benefits - Medical, Dental, Vision, & Prescription Drug plan options; Health Spending Account, Company paid Life Insurance and AD&D
* PTO & Paid Holidays
* Wellness Benefits - EAP, Health Coaching, Stress Management Programs, etc.
* Employer Funded Pension Plan, Voluntary 403(B) Retirement Plan, Student Loan Forgiveness Program
* Pet Insurance, World Travel Assistance, Car Rental discounts, Gym Membership discounts, and more.