Administrative Specialist

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Job description

Description

AACSB is the world's leading voice in business education, providing quality assurance (accreditation), intelligence and thought leadership, and learning and development (e.g., conferences, seminars, digital learning) opportunities to over 1,700 member organizations and more than 900 accredited business schools in over 100 countries and territories. AACSB's core values of quality, community, social responsibility, diversity and inclusion, and ethics are all viewed through a global lens in our collective commitment to transform business education for positive societal impact. Synonymous with the highest standards of excellence since 1916, AACSB connects educators, students, and business to develop the next generation of great leaders.

As the Administrative Specialist, you will play a key role in creating positive and professional first impressions for our members, guests, vendors and those reaching AACSB through the main phone line. You will provide high level administrative support to colleagues and will maintain the appearance of common areas.

How You Will Contribute

• Provide high level administrative support to colleagues, including but not limited to preparing letters, presentations and documents, and arranging meetings.
• Answer incoming calls, greet and assist visitors, and create, maintain and post visitor welcome signs. Open, close, and maintain appearance of the reception area. Ensure that voicemail messages from the general mailbox are directed to the appropriate recipients.
• Order, maintain and update inventory of Break Room and Coffee Room supplies. Maintain appearance of and replenish supplies in the Break Room and Coffee Room.
• Maintain inventory of AACSB Logo clothing and promotional items and orders items, such as employee business cards and name badges.
• Assist with assembly of seminar and conference materials as needed.
  

Requirements

• Proficiency in Microsoft Word, Outlook and PowerPoint
• High school diploma or equivalent
• One (1) year administrative support experience in a professional office environment
• Fluency in English language
  

Preferred Qualifications

• Relevant vocational training
• Two (2) years of experience administrative support experience in a professional office environment
  

Why join AACSB?

We take pride in providing our employees with an inclusive work environment that promotes individual development. Our employees say our benefits, location, flexible work environment, and their colleagues are the primary drivers that attract and keep them with AACSB.

Benefits

We offer a competitive benefit package, including generous vacation, sick and holiday paid time off, health/dental/vision insurance, 403B, short and long-term disability, life insurance, wellness allowance, tuition reimbursement, and a hybrid work environment.