Associate Administrative Assistant

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Job description

Overview

The Associate Administrative Assistant will support the sales team with day-to-day administrative duties. This role will aid in the effective facilitation of the office operations by leveraging administrative systems, procedures, policies, and monitoring administrative projects.

Responsibilities

• Provide direct office support for Operations, Sales and Management
• Serves as the main administrative point of contact for the office location
• Manage and run a variety of reports from internal systems to support daily sales & operations needs as well as monthly reports and quarterly reviews
• Coordinate meetings both internally and externally. This includes greeting visitors to the office as well as organizing breakfast and lunch when needed
• Assist with daily administrative tasks such as printing, scanning, photocopying, answering phones, delivering office mail and any other administrative duties
• Track office attendance and daily phone time reports
• Maintain the organization and cleanliness of all conference rooms and office areas
• Set up and process new hires
• Maintain inventory of office supplies
• Coordinating with IT to set-up/maintain a variety of office equipment, including printers, copy machines, computers, phones etc.
• Coordinating with outside vendors (for example, coordinating plowing, maintenance/upkeep, etc.)
• Special projects as needed

Qualifications

• Energetic and strong interpersonal skills
• Advanced organization and prioritization skills
• Strong sense of urgency and customer service
• Excellent verbal and written communication skills
• Adaptability and flexibility to support the organization's growth
• Proficient knowledge of Google Suite
• 0-2 years of work experience
• Ability to multi-task in a high-stress environment

Please note: Because we are an essential part of the healthcare industry, our offices are currently open with measures for safe social distancing in place. This is an in-office position.

Company Overview

Barton Associates specializes in providing the healthcare industry with best-in-class staffing services throughout the United States. Since its inception, Barton has prided itself on building exceptional relationships with both its clients and providers, all of which originates from their world-class training program and strong commitment to their employees.

Healthcare staffing is an $18 billion industry in the United States and is projected to increase as the national physician shortage persists. As our industry continues its rapid growth path, Barton Associates is poised to grow along with it. In 2001, Barton Associates was founded in a small office in Massachusetts' North Shore and has since expanded to have 10 offices across 7 states (Massachusetts, Florida, Connecticut, Texas, New Hampshire, Nevada, and Arizona) with more on the horizon.

Barton Associates is committed to equal employment opportunity and nondiscrimination for all employees and qualified applicants without regard to a person's race, color, sex, gender identity or expression, age, religion, national origin, ancestry, ethnicity, disability, veteran status, genetic information, sexual orientation, marital status, or any other characteristic protected under applicable law. Barton Associates is an E-Verify employer in the United States. Barton Associates is committed to employing people with disabilities and accordingly will make reasonable accommodations for qualified individuals with known disabilities in accordance with applicable law. Any applicant requiring an accommodation in connection with the hiring process or to perform the essential functions of the position for which the applicant has applied should make a request to the Human Resources Department at "[dot]com" or .