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Construction Project Assistant (Admin)

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Planet Forward

2021-12-03 07:32:26

Job location Atlanta, Georgia, United States

Job type: fulltime

Job industry: Administration

Job description

We are currently looking to fill an entry level Administrative position for a large construction/engineering company with work in Atlanta GA.

This will be atleast a 6 month project, but could lead to something longer term.

Candidates must have a great attitude, work ethic and atleast 2 years of clerical experience.

Good work history and a clean background check are required.

Overview

  • This position is responsible for performing general administrative, office support for company projects.
  • Keep and maintain project files
  • Maintain project e-mail box
  • Document control - data entry
  • Track projects and produce monthly progress reports
  • Work with specs, changes and finalizing
  • Facilitate questions regarding projects and research information
  • Maintain tracking system for projects
  • Record minutes from Project Manager meetings
  • Answer phones and direct calls
  • Read and sort incoming mail
  • Collect bills/invoices
  • Type memos, correspondence, reports, and other documents
  • Make travel arrangements
  • Prepare outgoing mailings and labels, including emails and faxes
  • Organize and maintain filing system
  • Coordinate client or vendor lunches, including set-up and clean-up
  • Reserve conference rooms
  • Coordinate with internal support departments
  • Order and maintain supplies
  • Arrange equipment maintenance or set-up
  • Keep the department calendar and roster
  • Occasional project assistance for managers
  • Assist in Power point presentations
  • Utilize Access to store and retrieve data
  • Help coordinate clerical needs of special projects
  • Complete weekly timecards
  • Make copies of printed material
  • Additional duties as assigned by supervisor to assist in the overall success of the group and company.

Qualifications

  • High School degree or equivalent.
  • Minimum two years office/clerical experience.
  • An advanced knowledge of Microsoft Word, Excel, Access, and PowerPoint required.
  • Excellent organization skills, attention to detail, communication skills and ability to handle multiple tasks. Some college coursework preferred.

Job Types: Full-time, Contract

Experience:

  • clerical: 2 years (Required)

Education:

  • Associate (Required)

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