Project Administrator

Job description

Position Requirements:
The Project Administrator position provides primary administrative support for construction projects from startup through final closeout. The Project Administrator serves as the liaison between the project team in the field and the finance department ensuring all accounting standard operating procedures and policies are followed. The Project Administrator performs activities related to subcontracts, purchase orders, bonds, insurance, payables, lien waivers, notice to contractors and cost/budget reports.

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Position Education and Experience Requirements: *

• College Degree Preferred
• Accounts Payable, Accounts Receivable, Administrative and Construction Industry Experience Preferred
• Must possess outstanding communication, time management and computer skills. Must be able to work well in a team environment

Duties and Responsibilities:

• Assist project management team as needed
• Assist with project set up and ensure Notice of Commencement is filed in timely manner
• Create, distribute and process subcontracts and purchase orders
• Collect and submit for approval all project related invoices and pay applications; ensure timely approval and cost import into accounting system
• Collect, track and index all payment related documents including but not limited to subcontracts, purchase orders, change orders, P&P Bonds, lien waivers, affidavits, notice to contractor documents, notices of non-payment and close out documents; ensure proper compliance with applicable state lien laws and Juneau standards and policies
• Collect, track, index and maintain current subcontractor (and in some cases vendors and lower tier) insurance certificates and required endorsements; send to Risk Management for review
• Track and index Notice to Contractor notifications and lower tier lien waivers; ensure all lower tier subcontractors and suppliers are paid timely
• Manage relations and work closely with subcontractors and vendors to resolve paperwork and payment issues
• Take lead to resolve agreement and insurance issues and consulting with Risk Management as needed
• Assist with owner billings as needed; consult with Accounting regarding backup
• Work diligently with project management and accounting to ensure timely close out of projects
• Maintain current, up to date knowledge of lien laws and best practices; attend training and educational programs as needed
• Serve as liaison between project team and accounting department to maintain effective communication and coordination
• Provide documentation and support to accounting department as needed
• Other duties as assigned by project management team, accounting department or Senior Accountant

Reports To:
Senior Accountant

Job Type: Full-time