Senior Accounts Payable

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Job description

· Manage the Accounts Payable module in Great Plains to include vendor maintenance, set up, data integrity and research.

· Document duties and functions of the accounts payable process, implement and maintain internal controls and suggest purchasing process improvements.

· Process vendor invoices in the accounting software for multiple entities; including set-up of recurring transactions to ensure accounts payable transactions are accurately recorded.

· Ensure that a member of management has approved all vendor invoices and that the invoice coding is approved by the CFO, Controller or Assistant Controller to comply with company policy.

· Process bills for payment within vendor terms via multiple payment methods to ensure accurate entry into the accounting software.

· Prepare system checks to vendors for multiple entities to include creation and reconciliation of reports. Timely record other types of payments, such as wire and ACH.

· Correspond with vendors to reconcile monthly statements and research variances including outstanding checks or missing invoices.

· Manage process to ensure check copies and vendor invoices are scanned for electronic filing and upload to "S Drive" in an organized manner.

· Record complex business transactions and reconcile discrepancies daily to insure consistency with the general ledger system.

· Provide superior internal and external customer service to include working closely with vendors, purchasing agents and accounting personnel to resolve issues.

· Reconcile Cash Pool accounts with the City of Atlanta accounts for the TAD's, and process reimbursements.

· Maintain project codes for TAD projects to coincide with GL accounts.

· Create and review monthly Accounts Payable reports to include the open item (historical aging report) for both accuracy and to reconcile with the general ledger for all entities.

· Reconcile corporate credit card statements to the Suspense account, insuring timely payment and entry of expenses. Develop procedures to minimize use of credit cards for regular business purchases.

· Assist management in creating and preparing cash reporting tools, including daily cash summary report.

· Prepare yearly 1099s.

· Create reports as requested by management to evaluate the purchasing process and recommend procedural improvements.

· Coordinate special purpose internal initiatives and programs.

· Work with Windows 10, Microsoft Office, calculators, databases and bank accounts.

· Assist with annual Audit support and providing of data to auditors.

· Perform other duties or projects as assigned by management.