Administrative Assistant

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Job description

Oversee and manage reception staff.

Assist in resolving any administrative problems; maintain front desk procedures.

Track budget and spending for directors.

Create and assist in the revision of systems and procedures by analyzing operating practices, recordkeeping systems, forms control, office layout, and budgetary and personnel requirements; assist in implementing changes.

Assisting administration with operational needs as needed, such as chart auditing and processes.

Prepare and modify documents including correspondence, reports, drafts, memos and emails as needed.

Perform data entry and scan documents.

Maintain office supplies for facility.

Purchase medical supplies if needed.

Schedule and book travel arrangements for discharged patients when needed.

Submit and reconcile expense reports. Responsible for purchasing card.

Coordinate repairs to office equipment.

Set-up, maintain and retrieve general files for facility or department.

Manage and coordinate administrative programs and office activities.

Use computer software to create spreadsheets, manage databases and prepare presentations, reports and documents.

Answer telephones and take messages or transfer calls.

Attend meetings and take meeting minutes as necessary.

Calendar management, schedule appointments, update calendars and arrange staff meetings

Perform basic bookkeeping.

Perform other functions and tasks as assigned.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)