Administrative Assistant

Job description

Firm Overview:

H.I.G. Capital is a leading global alternative investment firm with over $45 billion of equity capital under management, with a focus on the small-cap and mid-cap segments of the market. The H.I.G. family of funds includes private equity, growth equity, real estate, debt/credit, lending, and biohealth. We align ourselves with committed management teams and entrepreneurs and help build businesses of significant value. Our team of over 400 investment professionals has substantial operating, consulting, technology, and financial management experience, enabling us to contribute meaningfully to our portfolio companies. We invest in companies throughout the U.S., Europe, and Latin America and have offices in Miami, New York, Boston, Chicago, Dallas, Los Angeles, San Francisco, and Atlanta in the U.S., and affiliate offices in London, Hamburg, Luxembourg, Madrid, Milan and Paris in Europe as well as Bogotá, Rio de Janeiro and São Paulo in Latin America.

Role Overview:

The ideal candidate is an organized, detailed and service-oriented self-starter with extensive experience handling a wide range of administrative tasks. The candidate anticipates the needs to those he/she supports and manages competing priorities calmly and efficiently. The candidate displays sound judgment in a variety of situations to achieve positive outcomes.

Role Responsibilities:

• Process and reconcile travel and expense reimbursement requests while adhering to company policy and guidelines.
• Coordinate travel arrangements for domestic and international travel, assuring optimization of traveler's time in conjunction with their schedule. Responsibilities will include; booking of flights, hotel accommodations, transportation, reservations, preparing itineraries, and coordination of meetings
• Maintain detailed calendars, contacts, and databases potentially for multiple professionals, while maintaining accuracy and confidentiality
• Coordinate logistics for both internal and external meetings and conferences; including video conferencing, catering, preparing meeting materials, printing and binding presentations.
• Coordinate and manage department activities and special events, as requested
• Manage sensitive information with the utmost confidentiality
• Act as a team player with peers, providing support when necessary
• Execute on internal ad hoc projects and responsibilities, as requested

Requirements & Qualifications:

• A high school diploma and a minimum of four years of relevant experience required, college degree preferred.
• Proficiency in the Microsoft Office Suite required, knowledge of Concur and Salesforce preferred.
• Excellent written and verbal communication skills are required.
• Confidentiality sound judgment and the ability to successfully build and maintain strong professional relationships with key partners and peers is essential.
• Please note this position may require occasional availability during non-business hours to assist with urgent tasks, such as last minute travel changes.