Administrative Assistant

Job description

**Job searching is a lot better with someone in your corner.** Kelly ® Professional & Industrial is seeking an **Administrative Assistant (Temp-Hire)** to work at a top health insurance client in **Chicago, IL** . Sound like something you're interested in? We'll be here every step of the way to help you through the process, because we think job searching needs an upgrade (and a sidekick).

**Why you should apply to be an Administrative Assistant:**

+ Duration is 6 months (Temp-Hire)

+ Pay rate $25.77 per hour

+ 1 st shift Monday-Friday

+ Access to outstanding Kelly perks via

**What's a typical day as an Administrative Assistant. You'll be:**

+ Perform secretarial and administrative duties and maintain office in absence of the Divisional Sr. VP. Expedite requests from corporate management directed to the Divisional Sr. VP and perform administrative follow up for the Divisional Sr. VP on pending matters

+ Compose, type, and transcribe routine correspondence, reports, forms, and similar material in final form using a personal computer. Ensure correctly worded documents with a professional appearance at all times

+ Compile special reports and charts, requiring data collection from several sources, based on specific instructions as to the nature and purpose of these charts and reports. Participate in the budgeting process as needed

+ Establish and maintain confidential files, files of corporate records, official documents, and other information for reference purposes. Research files for information upon request. Dispose of records according to established retention procedures

+ Maintain office controls to ensure the timely submission of correspondence and reports. Consolidate reports when appropriate

+ Research and resolve inquiries related to the function of the division

+ Process payment for invoices and maintains departmental billing, budget, and payment data

+ Participate in the budget process as requested, i.e. review budget reports, monitor variances, enter data in budget system, etc.

+ Screen telephone calls and visitors; route misdirected calls to other appropriate individuals in the organization. Open, scan, and arrange mail in order of importance. Schedule appointments, maintain master calendar and place outgoing phone calls for the Divisional Sr. VP. Provide, prepare or obtain information from records based on knowledge of the organization

+ Assume responsibility for keeping up to date on organizational changes, and corporate policies and procedures. Safeguard the confidentiality of all information related to executive functions

+ Handle special projects including scheduling and coordinating meetings, making travel arrangements, arranging for luncheons, and sending out invitations. Attend management and other meetings for the Divisional Sr. VP. Prepare summaries of decisions and commitments made at meetings and conferences

**This job might be an outstanding fit if you:**

+ High school diploma or equivalent

+ Previous administrative background required. Notary preferred

+ Proficient in MS Office Suite (Teams, Word, Excel, PowerPoint, Outlook), Lotus Notes

+ Verbal and written communication skills, including punctuation, composition, sentence structure, etc.

+ Must possess a high degree of confidentiality

+ Independent judgment and initiative and act with authority as needed

**What happens next**

Once you apply, you'll proceed to next steps if your skills and experience look like a good fit. But don't worry-even if this position doesn't work out, you're still in our network. That means all of our recruiters will have access to your profile, expanding your opportunities even more.

Helping you discover what's next in your career is what we're all about, so let's get to work. Apply to be an Administrative Assistant today!

\#VN2021

**Why Kelly** **®** **?**

You're looking to keep your career moving onward and upward, and we're here to help you do just that. Our financial staffing experts will connect you with premier companies for opportunities where you can learn, grow, and thrive. Jobs that fit your skills and experience, and most importantly, fit right on your path of where you want to go in in your career. It all adds up.

**About Kelly** **®**

At Kelly, we're always thinking about what's next and advising job seekers on new ways of working to reach their full potential. In fact, we're a leading advocate for temporary/nontraditional workstyles, because we believe they allow flexibility and tremendous growth opportunities that enable a better way to work and live (plus, did we mention we provide a ton of benefits ?). Connecting great people with great companies is what we do best, and our employment opportunities span a wide variety of workstyles, skill levels, and industries around the world.

Kelly is an equal opportunity employer committed to employing a diverse workforce and providing accommodations for people with disabilities in all parts of the hiring process as required under its Employment Accommodation Policy. Kelly will work with applicants to meet accommodation needs that are made known to Kelly in advance.