Administrative Assistant

Job description

United States, Chicago, IL, Adhesive Technologies
Administrative Assistant
HENKEL IS FOR THOSE WHO STEP UP. DO YOU? At Henkel, you can make a difference and craft your career. That's why you own your projects and take full responsibility from an early stage. Our unique brands in markets around the world open up countless opportunities to follow your convictions and explore new paths. If you have an entrepreneurial mindset that allows you to always think out of the box - take the chance and shape the digital future together with us. YOUR ROLE Weekly management of Hourly payroll system Submit purchase requisitions, including blanket orders, on behalf of the Chicago site as needed by maintenance, production, logistics, engineering, etc. Maintain all pertinent Quality, Manufacturing and Safety training records sufficient to meet Henkel and 3rd party auditor requirements. Help to manage/set up site wide meetings. Manage office operations including postings, communication records, mail incoming/outgoing, contact information, etc. Open & close maintenance work orders. Maintain acceptable files of such activity. Assist in submitting monthly reports as required by the SHE and Quality department Ensure current SAP access and functionality Access Lotus Notes, SHECOM and other Henkel databases as needed to maintain and review procedures, policies, audits, etc. Process 5S records for the site including tracking of audits and performance Support contractor orientation, trainings for new hires, retention of associated records and the LMS training. Process Saperion invoices, support goods receipts for non-inventory items and assist in contractor/vendor management. Support record keeping requirements related to asset inventory among other engineering records. Additional responsibilities assigned as needed.

YOUR SKILLS Minimum 2 years work experience in a similar role Expertise with full MS Office suite of software SAP experience or similar enterprise systems Previous payroll experience preferred Excellent communication skills and ability to work with all levels of the organization Henkel is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, national origin, disability, veteran status, age, sexual orientation, gender identity and expression,and other legally protected characteristics. Henkel does not accept unsolicited resumes from search firms or employment agencies. Unsolicited referrals and resumes are considered Henkel property and therefore,Henkel will not pay a fee for any placement resulting from the receipt of an unsolicited referral. At Henkel's request only, preferred vendors may be invited to refer talentfor specific open positions. In these cases, a fully-executed agreement with Henkel must be in place and current. All employees applying for an internal position must have a discussion with his/her manager about their interest in a job posting opportunity. The discussion will not precludethe employee from interviewing if their skills meet the job requirements.

JOB ID:

Contract & Job type:
Full Time, Regular

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