Documents Specialist

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Job description

Position Summary

The Document Specialist is an integral member of the client service team, working with various project teams to ensure the timely production of the highest quality documentation possible for each assignment. As a member of this team, you will partner with both your direct teammates and members of every practice within Spencer Stuart. S/he is responsible for the production of multiple documents and deliverables throughout the process, and for ensuring all are best in class.

Key Relationships

Reports to:

Administrative Manager (solid line)

Administrative Practice Leader (dotted line)

Other Key Relationships:

Assigned Mentor(s)

Project Coordinators

Consultants

Associates and Analysts

Administrative Staff

Key Responsibilities

Working as a part of a team supporting multiple offices and in accordance with the Firm's brand standards, support various teams by generating, editing and proof reading documents including presentations, proposals and engagement letters, surveys, and client correspondence across multiple platforms. Assist Project Coordinators with additional project tasks.

• Establish an expert knowledge of the Firm's brand standards and writing styles.
• Prepare, rewrite and edit client deliverables.
• Proofread client deliverables to identify and correct errors in spelling, punctuation, syntax and format.
• Verify facts, dates and statistics using standard reference sources.
• Confer with management and editorial staff members regarding standards and best practices to ensure consistency across the entire editorial staff.
• As necessary, confer with authors regarding changes in content, style or organization.
• Utilize a variety of software including our proprietary database, cloud-based file management tools and Microsoft applications.
• Assist with processing multi-step background check and education verification requests.
• Process expense reports and candidate reimbursements.
• Participate in ongoing skill-building opportunities.

Ideal Experience

• Advanced knowledge and experience using MS Word, PowerPoint, Outlook, and Excel.
• Must type 70-plus wpm.
• Strong knowledge of the structure and content of the English language, including the meaning and spelling of words, rules of composition and grammar.
• Strong grasp of Associated Press guidelines.
• Demonstrated proofreading skills.
• Basic knowledge of business terms and acronyms used in the various industries in which Spencer Stuart conducts business.
• Demonstrated research skills.
• A college degree in either English or journalism is strongly preferred.

Personal Characteristics

• Desire and ability to work within a team based culture.
• Strong client orientation; inherent desire to deliver beyond the call of duty.
• Very strong organization and prioritization abilities.
• Extreme detail orientation.
• Discretion and sensitivity in dealing with confidential communications and documentation.
• Endurance and the ability to handle multiple conflicting priorities at once.
• Solid judgment: the ability to make sound decisions
• Self-starter; able to work autonomously in the absence of constant supervision.
• Proactive; takes steps to prevent problems before they occur.
• Creative and strives for editorial excellence.
• Bias for learning and developing skills with new and/or internal technologies and assignments. Eager to learn and take on new challenges.

Spencer Stuart is a proud equal opportunity and affirmative action employer. We are committed to non-discrimination without regard to actual or perceived race, ethnicity, creed, color, religion, gender (including pregnancy, childbirth or related medical conditions), national origin, immigration status, ancestry, age, marital status, protected veteran status, physical or mental disability, medical condition, genetic information, sexual orientation, gender identity, or any basis prohibited under applicable federal, state or local law.