Human Resources & Office Coordinator

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Job description

Join a Montreal headquarter company that helps organizations around the world create a personalized journey of impact and fulfillment for their people. Explorance offers innovative Experience Management (XM) solutions because we believe that each experience matters.

As a Human Resources and Office Coordinator, you will be reporting to the US General Manager, the HR and Office Administrator, and will work with our US team to assist in the daily operations of the office as well as the Human Resources department.

What you will do as our new Human Resources and Office Coordinator:

• Planning & organizing employee engagement activities & coordination with vendor.
• Responsible for internal communication such as birthday celebration, organization announcements & employee engagement communications.
• Active participation in the recruitment process. Will coordinate the job postings, screening, scheduling and follow up of candidates.
• Main contact for all new employees from offers to onboarding.
• Ensure timely & accurate employee records.
• Facilitate exit process in the collection of laptops and other office assets.
• Responsible for handling queries related to the employee life cycle.
• Manage inventory related to office and supplies.
• Providing general administrative support to the HR department and business stakeholders
• Implementing continuous process improvements to ensure efficiency
• Other HR projects and initiatives as assigned
• Prepare and make bank deposits.
• Receive and distribute mail.
• Book group travel for meetings and conferences.
• Assist with Conference shipping and logistics.
• Manage internal events & meetings (online, onsite and offsite)
  
  

What you need to succeed in that role:

• Minimum of 2+ years of experience in a similar role
• Must be mature and discreet and have experience dealing with highly confidential information
• Excellent verbal and written communication skills (English); ability to communicate effectively at all levels in the organization.
• Outstanding interpersonal skill
• Capacity to organize, plan and participate in various projects
• Meticulous attention to detail and strong organizational, time management and prioritization skills
• Customer service attitude
• Creative, self-motivated, and curious to learn.
• Microsoft Office, Sharepoint, Expensepoint knowledge
• Responsible & team-oriented
• Constantly strives for improvement.
  
  

About Explorance

Explorance is a provider of innovative experience measurement solutions. The company empowers organization's decision-making for action by measuring employee and student voice and feedback. Through scalable automation with tools including the Blue ® solutions and Metrics That Matter™, and expert-based services, Explorance facilitates continuous improvement and accelerates the insight-to-action cycle, leading to personal growth and organizational agility.

Founded in 2003, Explorance is headquartered in Montreal with business units in Chicago, Chennai, Melbourne, Amman, and London. Explorance works with 35% of the Fortune 100, and 25% of the top higher education institutions, including 8 of the world's top 10 business schools. The company has clients in more than 40 countries. Since 2014, Explorance has been ranked consecutively as a top employer by the Great Places to Work Institute® and is currently ranked as the #1 "Best Workplace in Canada" for 2021.

Are you curious to get to know more about our approach and products? Check out our website.