Administrative Asst/Exec. Asst III

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Job description

CVDJP - Senior Administrative Assistant/Executive Assistant, 6 Months Contract, Indianapolis, IN

We are looking for a creative, organized, and collaborative Administrative Assistant to support the Site and HR department in Indianapolis. In this role, he/she will work with diverse teams and stakeholders, including employees, the executive management team, clients, and governmental organizations.

Job Responsibilities:

• Ensure that the Site and HR Department team are supported in organizing and executing strategic and tactical goals timely and professionally with colleagues around the world.
• Conduct New hire orientations and assist with onboarding of new team members within the site.
• Maintain and help execute our survey programs develop, administer, analyze and report out results.
• Maintain calendar of VP, Human Resources and schedule team meetings. Ensure meeting set-up includes appropriate resources (WebEx, Teams, Conference Rooms, etc.)
• Will sort and manage the incoming mail to the facility to ensure routed to the correct departments in conjunction with our mail room staff.
• Assists with Site events and activities
• Ensure site communication is sent out regularly.
• Facilitate monthly Employee Resource Group meeting for the Indianapolis Site.
• Support confidential activities on a regular basis (New Hires, Organizational Changes, Policy Changes, etc.)
• Will maintain and support HR SharePoint and MS Teams sites.
• Will need to be able to work independently, the incumbent needs to successfully executes assignments that are complex in nature, and involve many stakeholders (internally and externally).
• A high degree of confidentiality, independent thinking, initiative and autonomy are required in order to develop recommendations, solve problems and complete assignments.
• The incumbent is regularly called upon to complete special projects, organize complicated events and manage multiple tasks simultaneously all with a focus on high-quality outcomes.
• He/she must have very strong communication skills, organizational abilities and be comfortable interacting with individuals at all levels.
• He/she also works with highly confidential information on a regular basis and is required to hold that information in the strictest confidence at all times.
• Leverage best practices and various Microsoft office products and technology to bring efficiencies to the team.
• Should be strong at re-prioritizing work quickly, and working with others to accomplish critical initiatives.
• International travel management and virtual meeting set-up is critical.
• Will interact often with business unit leadership teams, corporate partner teams (Finance, IT, Legal, HR, Sales & Marketing), and their administrative support.

Education:

• Post High School education is preferred, Bachelor's degree or Administration certification a plus.
• Prior executive admin experience in a large, global corporation also preferred.

Experience:

• Minimum of 5 years' experience as an Executive Assistant with 10+ years' administrative or related experience preferred. Education may be substituted for experience
• Have or build in depth knowledge of company operations, policies and procedures.
• High proficiency with enabling technology including with MS Office (all products including Word, Excel, Power Point and Outlook) and ability / willingness to learn new applications.
• Knowledge in TEAMs
• Handle confidential information, maintain the highest ethical standards and trustworthiness, exercise sound judgment and make decisions independently.
• Superior prioritization, organization, and time management skills with the ability to manage competing demands. Strong attention to detail.
• Ability to independently and efficiently manage one's time and meet deadlines.
• Navigate effectively in a team-based corporate environment; coordinate activities among departments and external parties.
• Utilize critical thinking skills to independently analyze problems, determine approach, identify potential solutions and implement as appropriate.
• Excellent oral/written communication with team members, external clients and management.
• Understand internal and external customers' requirements and expectations and provide consistently outstanding customer service.
• Demonstrated experience in influencing others and working across a broad corporate environment.

Company Description:

About Ascent:

Ascent is a leading national technology consulting and professional services firm that focuses on tactical and strategic consulting. Ascent's fundamental business is providing staffing services to Large Enterprise clients in our core market verticals: Financial Services, Healthcare, and Life Sciences. We focus the majority of our efforts in Staff Augmentation support of Large Enterprise Clients who utilize a Vendor Management System. Ascent works as both a reliable supplier in support of programs, as well as a Strategic Advisor in support of enterprise efforts to establish best in class preferred vendor programs. Ascent was ranked in the 2007 and 2008 Inc. 500 and recognized specifically for its innovative work in staff augmentation support of Large Enterprise preferred vendor accounts.

If you are ready to propel your career to new heights… read on. We are looking for talented and dedicated colleagues to join our phenomenal team. At Ascent, we have created an environment where culture, commitment and opportunity converge to yield a truly unique place to work. We know that every employee has something important to say and that every employee is integral to our success. Where else can you walk over to a founder and talk about your ideas to help build our business and have that idea implemented in 48 hours? More importantly, we do everything we can to make sure our employees not only have great jobs, but great lives.