Loan Document Specialist

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Job description

First Financial Bank

Job Description

Job Title

Commercial Loan Document Specialist

Status

Non-Exempt

Reports To

Central Credit Administration Manager

Summary

Prepares commercial loan documents for loan officers. Performs various duties related to ensuring the accuracy and completeness of loan documents in order to perfect the loan and reduce bank risk. Additional duties include G/L reconciliation, returned mail and filing. All other ancillary duties as assigned.

Typical Job Entry Requirements

(To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required.)

* Associate's degree or minimum 2-years prior banking experience
* Knowledge of commercial lending and leasing procedures, laws and regulations
* Strong computer proficiency including but not limited to word processing and spreadsheet software programs
* Effective communication skills in both direct and indirect mediums including email and voicemail.
* Fundamental accounting knowledge is considered advantageous.
* Strong analytical and communication skills both written and verbal.
* Prior banking experience with a good understanding of bank products and service with prior loan experience preferred
* Ability to assess and solve problems

Primary Activities

(Essential duties and responsibilities include the following. Other duties may be assigned. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)

* Perform appropriate analytical actions required to effectively, consistently, and accurately produce commercial loan documents with the correct terms and conditions and ensure they are in compliance with company policies and procedures.
* Organize time and loan requests to maximize efficiency in order to deliver documents in a timely manner prior to the requested deadline.
* Analyze all loan packages for missing or incomplete documentation.
* Communicate effectively with loan officers as needed in order to complete quality loan documents.
* Maintains quality, quantity and accuracy standards as established.
* Process returned mail in a timely manner according to established guidelines.
* Reconcile G/L accounts accurately in a timely manner.
* Handle all other duties as assigned.
* Provides assistance to other department members as needed.

Competency/Skill Level

(The behaviors, knowledge, and motivations important to success in the job.)

* Written and Oral Communication skills
* Initiative
* Customer Service Orientation
* Problem Assessment and Solving skills
* Detail Oriented
* Analytical and Organizational skills
* Innovation
* Self motivated/hard worker

Key Behaviors

* Provides Proper Telephone Etiquette to Internal/External Customers
* Services Internal/External Customer Requests/Inquiries
* Reviews Required Documentation for Accuracy and Completeness
* Personal Development as Established with Manager

Bank Secrecy Act

* Maintain sufficient knowledge and understanding of the Bank Secrecy Act, Anti-Money Laundering/Anti-Terrorist Financing/PATRIOT Act and OFAC regulations
* To be able to fulfill applicable requirements and responsibilities under the bank's related policies and programs.

Critical Job Elements

(Essential duties and responsibilities include the following. Other duties may be assigned. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)

* Generally good working environment with little exposure to noise, extreme temperatures or other adverse factors.
* Limited physical effort required.
* Above average physical effort of hand and eye coordination, and dexterity of hand and fingers to work efficiently and accurately.
* Above average mental effort consisting of complexity of decision making, concentration and memory.
* Above average amount of pressure to work efficiently and accurately.