Office Administrator/Receptionist

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Job description

COMPANY OVERVIEW

Inotiv, Inc., is a publicly listed drug discovery and development company with more than 600 employees at 6 sites. Originally founded in 1974 under the name Bioanalytical Systems, Inc. (BASi), the company was reinvented in 2017 when current leadership launched a new strategic plan and vision to become the preferred, "solutions-oriented" CRO. Our headquarters are in West Lafayette, Indiana.

Inotiv provides contract research services on innovative approaches to drug discovery and development for and with emerging pharmaceutical companies and the world's leading drug development companies and medical research organizations. By assembling top-class scientists, state-of-the-art technologies as well as substantial experience and expertise in key therapeutic areas, Inotiv has a strong foundation to continue our unique leading position as a contemporary drug discovery and development company.

POSITION OVERVIEW

In this position, you will be responsible for creating a positive and professional impression and appearance for our employees and guests at our West Lafayette location as a part of the Human Resources team. You will be integral in the administration of programs which align with the company mission and values in a way that helps create engagement and enthusiasm with our employees and visitors in our newly renovated front lobby. The hours for this position are 8am-5pm.

ESSENTIAL DUTIES & RESPONSIBILITIES

Office Administrator/Receptionist Duties:

• Deliver excellent visitor experiences; ensure our company's brand and character is reflected in all engagements
• Greet all guests on the phone or in person with enthusiasm, warmth and friendliness, ensuring proper registration of visitors.
• Confirm visitors are aware of security, safety, and confidentiality practices.
• Maintain appearance of office, lobby, common areas, and meeting spaces
• Coordinate calendars for client teleconferences and meetings, set up appointments, coordinate use of conference rooms and other meeting resources.
• Assist visitors with all shared equipment needs
• Manage and maintain office supplies, kitchen and supply rooms
• Support the site's emergency processes
• Manage and distribute corporate phone list
• Sort, process and distribute daily mail and assist with shipping and receiving of packages
• Assist with the coordination of employee events by sending out calendar invites, scheduling meeting spaces, and ordering food
• Assist with other delegated duties as requested including broad administrative support to all departments
• Perform other duties as assigned

HR Duties:

• Assisting HR with the process of recruitment, scheduling interviews and issuing employment contracts
• Entering employee data into computer database
• Coordinating logistics for new hire orientations
• Overseeing HR events and meetings and coordinating management-employee communications
• Support administrative tasks for Human Resources including new employee welcome and onboarding and support/fulfillment administration of employee store
• Prepare new hire welcome bags, folders, and employee badges
• Continuously learn the latest HR best practices to improve workplace efficiency
• Provide clerical support to the HR department.

Position Requirements

• High school diploma required; college degree a plus.
• General office knowledge (1-3 years' experience)
• Positive attitude and enthusiastic demeanor
• Expert level ability with Microsoft Outlook and Microsoft Teams
• Strong computer skills including proficiency in Microsoft Office
• Superior organization, written and verbal communication skills
• Ability to take direction and follow through as needed
• Must be a team player and enjoy working in a dynamic environment

Physical Activity

• Moderate physical activity.
• This position will require frequent walking, sitting for extended periods of time, carrying, standing, lifting (max 25 lbs), reaching while standing, gripping and twisting hand movements, finger control and other general repetitive motions.

Working Conditions

• Clean, pleasant, comfortable office and classroom setting
• Office and classroom environments include varying temperatures (heat and cold) and dust
• The noise level is usually moderate.

At Inotiv our team members come together in support of an organization focused on delivering the experience, knowledge, and responsiveness demanded from an industry striving to bring new cures to market more safely and faster than ever before. Come join our team!

Salary will be commensurate with experience and responsibilities. Benefits include health and dental coverage, short- and long-term disability, paid time off, 401K participation with company match, etc.

Inotiv is an equal opportunity employer and an E-Verify employer.