Administrative Assistant

Job description

Job Description:

• Assist recruiters and hiring leaders with the recruitment process with a focus on scheduling interviews (i.e., calendaring, managing travel and hotel arrangements, creating interview itineraries, serving as candidate's primary point of contact for information and assistance throughout the interviewing process, maintaining open communication with hiring managers and recruiters to ensure timeliness of task completion, etc.)
• Work the Recruiting Center front desk (i.e., greeting candidates and hiring leaders)
• Facilitate background and compliance checks in accordance with company guidelines
• Perform other job-related duties or special projects as required Qualifications • Associate degree or equivalent experience and 2+ years of related work experience.
• Bachelor's degree preferred
• Experience in an administrative or recruiting support role a plus. • Experience working in a production environment a plus (e.g., drawing work from a queue).
• Proficiency with MS Office programs including Outlook, Word, OneNote, and Teams. Experience scheduling in Outlook required. • Technically savvy with ability to quickly learn various programs, systems, and HR technologies. Experience with the iCIMS applicant tracking system is a plus. • Must be able to work swiftly, with a high sense of urgency, in a high volume, fast-paced environment, and be comfortable with frequent shifting priorities and tight, time sensitive deadlines.
• Strong collaboration and team-oriented mindset a must (as this role will work alongside a small but mighty team of TA Specialists).
• Requires time management, multi-tasking, strong attention to detail, excellent written and verbal communication, problem solving, advanced decision-making, reasoning, consultative, and organizational skills.
• Quick learner with the ability operate self-sufficiently
• A high degree of confidentiality required. Location This position will be based in our Des Moines, IA home office location. This is not a remote work opportunity and will require the individual to report to the office daily due to responsibilities associated with covering the front desk of our Recruiting Center - greeting candidates and hiring leaders.