Senior Administrative Assistant

Job description

The Senior Administrative Assistant performs advanced and confidential administrative duties for senior management. Uses broad experience, skill and knowledge of the organizations policies and procedures.

Responsibilities Include

• Responsible for general administrative duties such as: answering phones, ordering supplies, managing calendars and scheduling meetings with key stakeholders.
• Responsible for analyzing and tracking key department documents such as monthly P&Ls, sales budgets and monthly recaps.
• Responsible for developing correspondence, reports and presentations for senior management and key customers that may be confidential.
• Coordinates on-boarding for new hires and off-boarding for employees leaving the organization.
• Responsible for making travel arrangements; maintain appointment schedules, arrange meetings; processing expense reports and ensuring smooth office operations to maximize efficiency of their time.
• Schedules training for the department as necessary and tracks attendance from training sessions.
• Performs advanced and confidential administrative duties for the department. Uses advanced experience, skill and knowledge of the organization's policies and procedures.
• Responsible for managing timelines for the department such as annual business plan completion, performance management and other time-based projects.

Qualifications

• High school diploma required. Associate's degree preferred.
• 5+ years of administrative experience required.
• Project Management experience preferred.
• Basic knowledge of overall business strategy.
• Problem solving, interpersonal skills, communication skills (verbal and written), analytical skills.
• Strong attention to detail and organizational skills.
• Proficiency in Microsoft Office applications.
• Ability to prioritize within a broad scope of responsibility.
• Ability to lead, coordinate and manage projects.

Wells Enterprises is an EEO/AA employer M/F/Vet/Dis