Foundation Operations Coordinator

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Job description

Overview:
UnityPoint Health - Allen

Foundation

Full-time

The Foundation Operations Coordinator is responsible for development and coordination of Allen Foundation special events, fundraising software management, fundraising assistance and administrative and bookkeeping functions of the Foundation office. The position will manage the projects from start to finish. Software management includes daily gift processing and monthly accounting reports, as well as prospect research for the benefit of the full team. Additionally, the position will assist in development of projects and campaigns, which includes the annual associate campaign, first time donor retention strategies and various other community outreach projects.

Responsibilities:
Special Events - Friend Raisers

Coordinate special events with Foundation and College staff, providing gift processing when possible and assists with developing appropriate invitations and invitation lists.

Assist in preparing a full year calendar of activities.

Develop, coordinate and oversee Grand Opening of Foundation projects.

Demonstrate leadership and management skills in coordination of activities.

Fundraising

Organize and maintain volunteer committees for all major fund raising events.

Serve as point person for the annual Employee Giving Campaign, including work with HR, Payroll, Marketing, IT and other departments integral to the success of the campaign.

Serve as point person for United Way donations.

Develop and implement a strategy for increasing retention of first time donors.

Administrative Responsibilities

Initiates reminders, assists in developing packets, attends and takes minutes of meeting for Foundation Board of Directors, committees and other related groups.

Complete necessary month end (and year end) reporting for foundation accounting.

Maintain accurate bookkeeping records for the foundation within software program and other requirements of the finance office.

Prepare and provide financial reports and queries through Raiser's Edge.

Prepare lists, stories and other content for the Foundation's Annual Report.

Manages acknowledgement, condolence and congratulatory communication for Foundation, Hospital, College and board related matters.

Record, track and manage all outstanding pledges, including producing pledge reminders based on the pledge schedule and monitoring delinquent pledges.

Maintain content and design of the Foundation's newsletter and planned e-newsletter.

Assist with keeping the Foundation and other campaign websites up to date.

Provides technical assistance when a projector or teleconference is needed for board, committee or staff meetings.

Assume administrative duties as assigned.

Fundraising Support

Manage fundraising software (currently Raiser's Edge) and serves as point person for ongoing staff training.

Work with Finance staff on contributions to the Health System by accurately documenting the donation and ensuring timely receipts and thank you notes are sent.

Seek out sponsorship support for the Great Physician Debate.

Conducts requested prospect research to help identify prospects for the fundraising staff.

Assist in other fundraising tasks as needed.

Identify Lapsed Donors for fundraising staff.

Identify Occasional Donors for fundraising staff.

Qualifications:
Required:

Bachelor's degree or equivalent work experience.

Well organized and flexible/able to effectively multitask.

Fluent computer knowledge as well as experience with the Microsoft Office Suite.

High quality written and verbal communication skills

Interacts with a wide variety of individuals.

Assures follow-up of items and meets deadlines.

Occasionally subjected to irregular hours.

Preferred:

Experience with Raiser's Edge or a similar fundraising database.

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