HUMAN RESOURCES TECHNICIAN

Starting Salary: $4406.19 - $4765.73

Education Pay for Bachelor's degree or higher: $200/month

Objective

Support the accomplishment of the Department's mission through the delivery of specialized clerical and technical service in support of the Department's human resources management program.

Supervision-Responsibility for work of others

None

General Description

The incumbent performs a full range of technical and administrative tasks requiring specialized knowledge and judgment in the application of human resources policies, procedures and systems. Typical duties include clerical and administrative activities related to recruitment, selection, onboarding; providing technical assistance to applicants, employee and Department administrators related to personnel transactions, compilation of data, special research and recordkeeping. All assigned duties and tasks are expected to be performed in an effective, efficient, and safe manner. The Human Resources Technician must accept the responsibility to support and promote this organization's mission and comply with its directives. Incumbent must be methodical in nature and pay attention to details in the preparation and filing of records. Personal conduct and behavior (on duty as well as off duty) must be such that it does not bring disrepute or unnecessarily endanger the public's trust or confidence in the agency or its members.

Important and Essential Duties

The duties listed are typical examples of the work, they are neither restricted to nor all-encompassing of the duties to be performed under this job title. RCPD retains the right to modify or change the essential and additional functions of the job at any time.

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  Establish and maintain an effective and professional working relationship with fellow employees, other governmental agency representatives, vendors, and the public.
• Administer and coordinate the hiring process for all positions; coordinate oral boards, new hire physical and psychological assessments; coordinate with Training Lieutenant and EMS for required candidate agility testing; prepare background investigation packets; Manage the background investigation process, administer or arrange CVSA for hiring process; maintain databases of applicants for each process to include: names and voluntary identifiers for EEOC and Affirmative Action tracking; Ensure adequate quantity of testing materials and supplies for hiring process.
• Coordinate enrollment of newly hired sworn and corrections officers into KLETC (sworn) and KJA (corrections) ensuring required application and documentation is submitted for enrollment. Prepare and complete new hire documents, such as, the oath of office, and tax and labor forms in accordance with Department procedures.
• Draft vacancy postings; notify colleges, newspapers, and other recruitment sources of current and/or upcoming employment opportunities.
• Manage the maintenance of leave and attendance records ensuring accuracy of time and leave records; track and monitor FMLA, injury leave, and shared leave.
• Maintain active and archived personnel records; process and verify employee status changes and other data entry and file management functions.
• Critically analyze operating procedures on a frequent basis; suggest appropriate changes to current policies and procedures based upon observation, and evaluation.
• Issue and maintenance of identification cards for employees, retirees, and volunteer personnel (Chaplains, Auxiliary, etc.).
• Update Picture-link, as needed.
• Serve as the Access card administrator.
• Assist with recruitment activities
• Assist and consult with Human Resources Coordinator on matters or employee relations, as needed.
• Maintain regular and prompt attendance.

Other/Marginal Duties

• Assist Supply Technician with new hire uniforms, as needed.
• May be required to deliver occasional training and/or presentations.
• Performs other duties and responsibilities as needed or assigned.

Job Qualifications/Requirements

The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Special Requirements

• Must be able to pass all pre-employment requirements to include, but not limited to; physical screening, drug test, CVSA, and extensive background check.

General Requirements

• US Citizen
• Live within a thirty mile radius of the Riley County Police Department.

Education/Experience

• High school diploma or valid G.E.D.
• Bachelor's degree from an accredited college is recommended. Both education and experience will be considered.

Essential Knowledge/Skills/Abilities

Some assignment may require additional skills and abilities not listed here.

• Ability and willingness to adhere to moral and ethical principles and to possess sound moral character and honesty.
• Demonstrate the character quality of being loyal and the willingness to be faithful to commitments or obligations.
• Ability to work in a cooperative or coordinated effort whether as part of a group or persons acting together as a team or in the interest of a common cause.
• Ability to take the lead or introductory step in activities, responsibilities or decisions.
• Ability to intellectually identify with or vicariously experience the feelings, thoughts or attitudes of others.
• Ability to be one who can be relied upon and to be dependable in achievement, accuracy and honesty.
• Ability to analyze situations quickly and to determine proper course of action to be taken with due regard to surrounding hazards and circumstances.
• Ability to judge, make a decision or form an opinion objectively, authoritatively and wisely especially in matters affecting action, good sense and discretion.
• Ability to exhibit a standing practice of professional character, spirit or methods that distinguish one from an amateur.
• Ability to issue employee identification cards and monitor their status.
• Ability to recognize and successfully complete critical administrative tasks and procedures.
• Ability to initiate and complete hiring processes as required or directed.
• Ability to prepare reports, correspondence and documents in a clear, concise, and understandable manner. Ability to properly complete, forward, and track pertinent supply requests.
• Ability to effectively, efficiently, and properly utilize available personnel management software.
• Ability to effectively prioritize job-related duties given policy guidelines and personnel considerations.
• Ability to appropriately interact with persons seeking assistance from the Human Resource Section.

Computer/Automation

• Ability to properly and appropriately utilize the department's computer system, to include email, electronic documents, spreadsheets, and technical software.

Physical/Physiological

• Ability to hear, read, understand, communicate, and carries out verbal and written instructions in English.

• Ability to communicate effectively; written and orally.

• Ability to coordinate hands and eyes in using automated office equipment.

• Ability to establish and maintain effective working relationships with end-users and the general public.
• Ability to learn and apply a variety of detailed procedures accurately.

• Ability to maintain composure and operation efficiency under high stress situations.
• Strong interpersonal skills, the ability to interact with the public and department personnel including management.

Work Conditions/Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Environmental Factors

• Duties are primarily performed indoors.
• Minimal exposure to extreme cold, extreme heat, wet or dry conditions.
• May be exposed to office related odors, dusts, fumes.

Physical Demands of Essential Job Functions

• Constant sit, hand coordination, occasional walk, bend/crouch, reach forward, climb 12 inches, occasional maximum lift of 30lbs from floor to waist, occasional maximum push/pull horizontal of 10lbs at 33 inches.
• PDC Level: Medium

Machines, Tools and Equipment

• Equipment common to office environment, including key board, mouse, computer, monitor, phones, copy/fax/scanner, and general office equipment.