Administrative Assistant - Houma/Thibodeaux

The Lemoine Company is seeking an Administrative Assistant in the Houma/Thibodeaux, Louisiana area. The Administrative Assistant position provides administrative support to include receptionist, office administrative duties, as well as administratively supporting the Operations team. The administrative assistant supports the Operations Team on the administrative and accounting side of the project. The administrative assistant handles various administrative tasks as requested by the Vice President, Project Manager, and/or Superintendent.

Job Responsibilities:

• Assist with utility (power, water, internet) account set-up (to be coordinated with Lemoine IT for Data service).
• Assist in preparing/finalizing project budget reporting.
• Assist with Subcontract, Preconstruction, Coordination meetings, etc. (scheduling, minutes generation/distribution).
• Assist with processing submittals by issuing transmittals for distribution.
• Attend Monthly Project Review Meetings.
• Weekly tracking and submission of field inventory tickets; log the tracker and locate missing delivery tickets.
• Track subcontractor COI expiration and coordinate receipt of renewing COI for contract administration to work up.
• Process all project's non-committed vendor invoices.
• Job cost reclassifications of improperly coded charges (any requiring journal entries must be submitted to accounting).
• Manage non-contract field purchase orders (hotel lodging accommodations, Jobsite office, and storage trailers, sanitary facilities, dumpster, etc.); scan FPO into PVault and attach to corresponding invoices.
• Responsible for scanning, preparation, and managing of critical documentation in EFMS (owner pay apps, RFI's, CO's, etc.)
• Assist as needed in preparation and tracking of all close-out activities.
• Monitor office equipment to make sure all is working properly and take the necessary steps to have it fixed in a timely manner if necessary
• Greet in-person visitors and direct them to the appropriate office.
• Review COVID-19 procedure with incoming guests
• Schedule and coordinate staff and other meetings
• Collate and distribute mail
• Take inventory of supplies and restock as needed

Required Qualifications:

• Requires 3 to 5 years of similar experience; associate degree or equivalent training and education beyond high school is desirable.
• Work experience in the construction industry serving in a similar role is preferred.
• Strong communication skills (both written and oral) to execute professional business communication with all levels of the organization.
• Proficiency in working with Microsoft Office suite, especially in building and manipulating spreadsheets and databases.
• Comfortable multi-tasking and prioritizing tasks without guidance
• Excellent interpersonal skills
• Punctual with strong attendance history

Equal Opportunity Employer

The Lemoine Company, L.L.C. is an Equal Opportunity Employer. All applications are considered without regard to race, color, sexual orientation, age, gender identity, religion, national origin, or disability. Only job-related factors will be considered in deciding applicants' qualifications for positions.