Program Coordinator of Contracts and Administration

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Job description

Incumbent will be responsible for coordinating all aspects of the expenditure contracts processes for all projects related to the Center for Evidence Based Practice (Center - EBP ). Incumbent will be responsible for ensuring eligibility of contractors, completion of required contracting documents and documentation needed, obtaining all required invoice documentation for payments, and facilitating the completion of required contractor evaluations. Incumbent will work under the direction of the Assistant Business Manager and will work closely with Faculty Director for projects within the Center- EBP to facilitate the expenditure contracting process.

Incumbent will act as a liaison between the Center- EBP staff/faculty and the contractor to advise and collect all required documents needed for the School of Public Health ( SPH ) to submit to the Central Contracts Management Office for approval of contracts. Incumbent will work closely with the SPH business office to facilitate the submission of expenditure contract requests for approval. Incumbent will act as a resource for questions related to the contracting process to the Center- EBP staff/faculty and the individual contractors for the projects.

Incumbent will work with the purchasing department to obtain purchase orders for all execute contracts. Incumbent will receive all invoices for payment and review invoices to confirm it is aligned with the requirements as set forth in the contract. Incumbent will obtain contract monitor approval for all invoices and will submit to the business office for payments.

Incumbent will track all contract information to ensure Center- EBP staff/faculty and business staff are kept abreast of where each expenditure contract is in the process. Incumbent will also track invoice amounts to ensure the purchase order for each contract is not exceeded.

Incumbent will initiate all performance evaluations required for contractors and obtain necessary information and approvals of evaluations for submission to the business office.

Incumbent will assist with coordinating travel and submission of travel reimbursement requests. Incumbent will assist with purchasing supplies as needed.

LSU Health New Orleans is committed to leveraging diversity as an educational resource and an institutional core value. We seek candidates who will contribute to a climate where students, faculty, and staff of all identities and backgrounds have equitable access and success opportunities. As an equal opportunity, affirmative action employer, we welcome all to apply without regard to race, color, religion, age, sex, national origin, physical or mental disability, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

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