Administrative Assistant - Temporary

Job description

SUMMARY: With supervision, provides administrative services to the Human Resources and Finance Departments.

ACCOUNTABILITIES:

Essential Functions:

* Performs standard office administrative duties.
* Organizes files and filing cabinets, including consolidating files, as directed.
* Completes reference checks on new hires.
* Tracks employee data and checks for compliance.
* Handles confidential information including COVID contact tracing and reporting.
* Notarizes documents for staff, as needed.
* Scans documents and saves onto various computer drives.

Marginal Functions:

* Performs additional duties as assigned.

CONDITIONS:

Equipment Used: Computer (Dell compatible systems using Windows), telephone, copy machine, calculator, FAX machine, scanner, printers.

Performance Standard: Must produce error free documents with no more than two attempts, file documents with 100% accuracy, and interact with staff and visitors courteously and efficiently and represent the School and its administration in a positive, and professional manner 100% of the time.

Work Environment: Standard Office conditions with overhead fluorescent lighting, 70-80 degree air temperature, available window ventilation. Frequent interruption by staff, students, visitors, etc.

Work Schedule: 37.5 daytime hours, Monday through Thursday, 8:00am-4:00pm with daily half hour unpaid lunch; flextime scheduling is possible. Additional hours required on an infrequent basis. This position is a temporary assignment expected to last from January 3, 2022 through June 17, 2022.

Pay Rate: $14/hour

Experience and Skills:

QUALIFICATIONS:

* Minimum HS diploma or GED equivalency.
* Comprehensive knowledge of word processing, data base operation, document filing methods, and record keeping.
* Experience handling confidential data.
* Ability to organize and prioritize multiple tasks.
* Must have an active Maryland Notary Public certification.
* MSB requires its employees to be fully vaccinated against the COVID-19 virus by the date or hire, with exceptions for approved medical or religious accommodations, in order to safeguard the health of our students, employees and their families from COVID-19 to the greatest extent possible.