Administrative Assistant

Job description

Administrative Assistant I - We are currently looking for a part time-full time 32 hours / week jobsite admin for the Towson Project. The duration is anticipated to be through next August at a minimum. Job Description: Verify Certified Payroll is being submitted by Subcontractors. Create and update internal report. - Assist / draft of Monthly Report items. This would include putting the pieces and parts together in an electronic format. - Processes General Condition Invoices and files them. - Saves and uploads documents to eBuilder and Box. example: Testing, inspection, field reports, MDE reports, etc. - Updates Team meeting minutes. - Tracks Certificate of Insurance s and sends reminders to subs to upload to Tradetapp. - Assist with notifications to subs for their actions holding up payments basically send the notifications received internal lot the subcontractors - Overall Job tracking and submission of monthly Minority Business enterprise reports. - Send out Amendment MBE form request to subs. - Issue badging invoices to subcontractors. Maintain log of invoices / payments received. - Jobsite Office Supply inventory and ordering. - Assists filing Subcontractor Pay apps. - Assist in field manpower tracker. - SCCO Final close in SAP. - Maintain Saturday work scheduling log. - Assist Accounting with cover sheet for monthly billing.

**You should know:** Your safety matters! Vaccination against COVID-19 may be a requirement for this job in compliance with current client and governmental policies. A Kelly recruiter will confirm and share more details with you during the interview process.

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At Kelly, we're always thinking about what's next and advising job seekers on new ways of working to reach their full potential. In fact, we're a leading advocate for temporary/nontraditional workstyles, because we believe they allow flexibility and tremendous growth opportunities that enable a better way to work and live (plus, did we mention we provide a ton of benefits ?). Connecting great people with great companies is what we do best, and our employment opportunities span a wide variety of workstyles, skill levels, and industries around the world.

Kelly is an equal opportunity employer committed to employing a diverse workforce and providing accommodations for people with disabilities in all parts of the hiring process as required under its Employment Accommodation Policy. Kelly will work with applicants to meet accommodation needs that are made known to Kelly in advance.